Title: Accounts Receivable Accountant

State Role Title: Financial Services Spec I

Hiring Range: $49,894 - $81,077

Pay Band: 4

Agency: VA Dept of Transportation

Location: Central Office, Richmond, VA

Agency Website: https://www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Transportation (VDOT) is excited to offer and announce a competitive opportunity to serve as an Accounts Receivable Accountant in our Central Office’s Fiscal Division. This position is located in Richmond, Virginia.

What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation, and championing change or simply working with a great group of people who are committed to professionalism, at the Virginia Department of Transportation, we have something for you.

The selected candidate will record, report, bill and collect on outstanding non-federal project receivables and other debts owed to VDOT. Work is accomplished through ensuring accurate and timely billing, collection efforts, and reporting consistent with applicable State and VDOT policies and procedures. Correspond with VDOT personnel and vendors regarding collections.

Additional duties will include, but are not limited to:

Reporting and Special Assignments: Timely and accurately complete assigned reconciliations, on a monthly, quarterly or yearly basis as required.

Billing: Review and or process requests from Districts and other VDOT Departments to ensure accurate and timely billing. Review requests for billing adjustments and process, as needed, in automated financial software system. Maintain supporting documentation as required in an orderly fashion for easy retrieval.

Collections Management: Monitor and maintain accounts placed with In House Collections, the Office of the Attorney General (OAG), Department of Taxation and or 3rd party collection agency. Update automated financial software system and other systems, as required, for all related activity. Maintain all documentation in an orderly fashion per policies and procedures.

Customer Service: Exhibit professionalism and courtesy in all interactions with internal and external customers. Assist customers in resolving billing and collection issues. Provide guidance and direction to VDOT staff.

Data Analysis: Research, analyze and report on financial transactions or customer files as needed or requested. Assist in maintaining policies and procedures. Perform other administrative or special project related duties as requested.

Compliance Review: Develop and perform compliance reviews on accounting transactions and documents to ensure work units operate within VDOT and State policies and procedures. Ensure accounting activity is performed in compliance with applicable VDOT and DOA policies and procedures. Organize and prioritize incoming accounting items. Audit, review and organize flow of accounting data submitted from VDOT sections. Ensure payments have the necessary documentation for processing.

Pre-Collection Management: Monitor outstanding receivables. Review dunning notices. Determine additional collection action for non-paying customers in accordance with State and VDOT policies and procedures.

Policy and Procedures: Review and revise standard operating policies to ensure effectiveness and compliance with established requirements; providing required updates to Manager for review and approval.

Minimum Qualifications

• Ability to gather, analyze data and prepare technical reports.
• Skill in performing mathematical calculations.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Understanding of State, Federal and agency policies and procedures regarding collections and maintenance of applicable internal controls.
• Ability to develop, maintain effective working and interpersonal relationships with all divisions and customers.
• Experience in providing and promoting excellent customer service and financial support to internal and external customers.
• Skill in the use of computers and software applications to include MS Office products (e.g., Word, Excel and Access).
• Ability to communicate effectively, orally and in writing.
• Ability to perform in-depth financial reconciliations.
• Knowledge of general office practices and procedures, collection office practices and procedures, filing systems and coding structures.

Additional Considerations

• A combination of training, experience, or education in Accounting, Business Administration or related field desired.
• Accounting experience to include accounts receivable and collection practices.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

Additional positions may be filled from this recruitment within 90 days.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Contact Information

Name: Tammy Varble

Phone: (804) 297-1568

Email: [email protected]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.