Title: Accounts Receivable Supervisor

State Role Title: Financial Services Spec II

Hiring Range: $68,312 - $111,007

Pay Band: 5

Agency: VA Dept of Transportation

Location: Central Office

Agency Website: https://www.virginiadot.org/jobs

Recruitment Type: Agency Employee Only - A

Job Duties

The Virginia Department of Transportation (VDOT) is excited to offer and announce a competitive opportunity to serve as an Accounts Receivable Supervisor in our Central Office’s Fiscal Division. This position is located in Richmond, Virginia.

What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation, and championing change or simply working with a great group of people who are committed to professionalism, at the Virginia Department of Transportation, we have something for you.

The selected candidate will ensure the accurate and timely collection of all monies due to VDOT. Ensure reporting of VDOTs accounts receivable (AR) in accordance with generally accepted accounting principles (GAAP), Commonwealth’s accounting policies and procedures (CAPP), Department of Accounts (DOA) directives, and VDOTs policies and procedures.

Additional duties will include, but are not limited to:

Team Leader: Supervise staff in proper accounting of Accounts Receivable activities. Ensure staff invoice for the proper amount and use the correct coding. Ensure staff properly apply cash to an account. Review aging of accounts receivable reports and follow up with customers and issue demand letters. Provide guidance and support to staff when issues or concerns arise. Work with third party collection agencies to maximize collections. Lead and work as a team to find solutions to problems. Set an example for staff: Hold meetings, provide input, submit solutions to problems, seek advice, and build relationships.

Reporting and Communication: Ensure AR balances are reflected correctly in the financial system. Complete periodic reconciliations to include reclassification journals are submitted timely. Ensure AR are setup properly and accurately, collection procedures are followed where necessary.

Liaison: Serve as liaison to district and division offices for policies and procedures.

Systems Maintenance: Develop, implement and assist in maintaining Cardinal, VDOT’s General Ledger.

Administrative Duties: Plan, implement and coordinate special projects, as needed. Provide updates and training in administrative policies and procedures. Interpret laws, policies, and regulations for administrative areas and develop procedures.

Staff Development and Training: Provide technical assistance and training to staff.

Accounts Receivable Documentation and Internal Controls: Be able to interpret policies, procedures, agreements, and directives issued internally or externally (e.g., Department of Accounts, Taxation, localities, State agencies) pertaining to project accounting or Accounts Receivable.

Documentation, Internal Controls, and Agency Risk Management and Internal Control Standards (ARMICS): Respond courteously and timely to all management and audit requests for information. Review and update Agency Risk Management and Internal Control Standards documentation timely and accurately. Ensure proper file documentation and record retention standards are consistently implemented across the team for ease of retrieval.

Supervise AR Activities: Supervises applicable fiscal activities pertaining to the agency’s billings, accounts receivable, collection, and project accounting operations. Completes the reconciliations of the accounts receivable module to the general ledger. Ensure that financial activities are in accordance with GAAP, CAPP, DOA, ARMICS Internal Controls, and VDOTs policies and procedures. Complete quarterly AR report, and assist with research activities regarding outstanding AR, and assist with end of year schedules for the Annual Comprehensive Financial Report (ACFR). Address customers inquiries in a courteous manner to include external and internal customers. Provide guidance and direction to internal and external staff to ensure the field and Division counterparts are effectively supported and agency goals are achieved.

Special Assignments: Perform other administrative or special project related duties as assigned. Exhibit professional level of courtesy and customer service in all interactions. Design, implement, and document new work processes to improve efficiency and effectiveness within project accounting functional area or closely related areas.

Minimum Qualifications

• Ability to manage multiple priorities and meet due dates.
• Ability to communicate effectively orally and in writing and provide good customer service to customers.
• Proficient prior experience in training, supervising, and setting the direction of accounting staff towards the accomplishment of goals and objectives.
• Considerable skill in the use of computers and software applications to include MicroSoft Office.
• Knowledge of internal controls, risk assessments, determining gaps, and minimizing risk in financial operations.
• Considerable knowledge of Generally Accepted Accounting Principles and governmental accounting principles and practices.
• Knowledge of accounts receivable management, billing procedures, delinquent collections techniques, and receivables reporting.
• Knowledge of VDOTs financial accounting system or other ERP based financial system.

Additional Considerations

• Progressively responsible experience in Accounts Receivable.
• CPA certification or CGFM certification desired.
• Experience working within state and federal policies and procedures desired.
• A combination of training, experience or education in Accounting, Finance, Business Administration or related field desired.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Contact Information

Name: Tammy Varble

Phone: (804) 297-1568

Email: [email protected]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.