Office-Based Experienced Non-Union

Provides comprehensive project coordination and administrative support to Project Managers overseeing HVAC, construction, and plumbing projects. Ensures projects progress efficiently from pre-construction through closeout by managing documentation, schedules, vendor coordination, and communication across internal teams and external partners.

• Support Project Managers in planning and execution of HVAC, plumbing, and construction projects from bid award through completion
• Prepare, track, and maintain project documentation including contracts, submittals, RFIs, change orders, pay applications, and closeout packages
• Coordinate with field supervisors, subcontractors, vendors, and suppliers to ensure timely material procurement and job readiness
• Track project schedules, milestones, and deliverables; flag potential delays or conflicts proactively
• Assist with budgeting, job cost tracking, change order pricing support, and invoice processing
• Maintain organized project files in accordance with company standards and compliance requirements
• Support permitting, inspections, and documentation required for HVAC and plumbing scopes
• Serve as a liaison between office staff, field teams, vendors, and customers to ensure clear communication
• Generate project reports, logs, and status updates for management
• Ensure project documentation aligns with safety, quality, and contractual requirements
• Assist with project closeout including warranty documentation, O&M manuals, as-built drawings, and final billing

• Proven experience supporting HVAC, plumbing, or construction projects in an office or field-based role
• Strong understanding of construction workflows, terminology, and documentation
• Highly organized with the ability to manage multiple active projects simultaneously
• Excellent written and verbal communication skills
• Proficient in Microsoft Office and construction/project management software
• Detail-oriented with strong follow-through and problem-solving abilities