Title: Business Coordinator - Civil Rights

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $56,474 - $91,771

Pay Band: 4

Agency: VA Dept of Transportation

Location: Annex Building

Agency Website: https://www.vdot.virginia.gov/

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Transportation’s (VDOT) is excited to offer and announce a competitive opportunity to serve as a Business Coordinator in the Central Office’s Civil Rights Division!

This position will work the BOWD Center, located at 6000 Elko Tract Road, Sandston, Virginia, 23150.

This challenging and rewarding position’s specific responsibilities and duties will include, but are not limited to:

Budget Monitoring – Monitor Disadvantaged Enterprise (DBE) and Supportive Services (SS) projects budgets. Prepares required monthly, quarterly and annual reports for Division and Federal Highway Administration (FHWA) as required. Maintains DBE client database for tracking and reporting client activity in program. Assist in developing assigned budget. Supply projected costs, monitor expenditures and prepare financial status reports.

Marketing and Outreach - Plans workshops, trainings, meetings at supervisor directions. Market the BOWD Program at outreach events. Delivers and monitors supportive services to DBEs and firms seeking DBE certification. Assist with the National Summer Transportation Institute Program.

Accounting - Ensure payments for goods and services are processed in compliance with policies and procedures. Maintain accounting records and files. Analyze financial transactions, verify payment documents and perform data reconciliations

Procurement - Provides fiscal and procurement Support in accordance with VDOTs SWaM initiative. Manage document development from proposal to contract level using the most up-to-date copied notes, specifications. Prepare requisitions and purchase orders for goods and services in compliance with established policies and procedures. Procure items from state contract and resolve billing discrepancies. Review procurement records to ensure financial activities comply with state and VDOT requirements.

Program Analysis and Reporting - Research and compile data and prepare reports or presentations for a variety of programs or projects.

Business and Administrative Support - Provide administrative support services to assigned program area.

Records Management - Organize and maintain records for assigned program area per established retention schedules and policies. Receives and manages DBE forms to ensure they are correct and arrive promptly; enters each advertised project information into eVA.

VDOT employees serve the residents of the Commonwealth and traveling public daily through our mission to plan, deliver, operate and maintain a transportation system that is safe, moves people and goods, enhances the economy, and improves quality of life. VDOT is the third largest state maintained highway system in the country, maintaining over 58,000 miles of roads, bridges, and tunnels, and employing over 7,700 people through a diverse workforce. Our culture includes teamwork, transparency, nimble learning, creativity and collaboration that values differences

Minimum Qualifications

• Experience using financial management and budgeting computer programs.
  
  


• Experience with Word, Excel, Access.
  
  


• Knowledge of GAAP, accounting policies, practices, procedures.
  
  


• Knowledge of budget development and monitoring.
  
  

Additional Considerations

• Experience using Cardinal system.
  
  


• Experience with state budgeting practices and procedures.
  
  


• A combination of training, experience, or education in the business, accounting or related field desired.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Additional positions may be filled from this recruitment within 90 days.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.

Contact Information

Name: Audrey Phillips

Phone: 804-837-4748

Email: [email protected]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.