Title: Contract Spec District

State Role Title: Prog Admin Specialist I

Hiring Range: $52,581 to $85,444

Pay Band: 4

Agency: VA Dept of Transportation

Location: Suffolk Office

Agency Website: jobs.virginia.gov

Recruitment Type: General Public - G

Job Duties

Virginia Department of Transportation (VDOT) Hampton Roads District has an exciting opportunity for a Contract Spec District to assist in planning and delivery of the District Operations Installation & Maintenance contract program. Provide technical leadership, coordination and support to the District Operations Installation & Maintenance staff. Contribute to the success of all maintenance contracts, RAAP, SAAP, ASD and other service contracts.

Core responsibilities for job & position:

• Secure field data, develop and scope no-plan RAAP contracts, and compile routine and non-routine reports for contracts. Develop maintenance contracts from bidding stages through final payment. Compile schedule (RAAP) and other relevant documentation needed to support maintenance contract assemblies. Analyze TransPort program to create contract estimates. Ensure contract submittal deadlines are met.
  
  


• Develop contracts according to scope for assigned program area.
  
  


• Follow established processes and procedures in all phases of contract development and monitoring. Provide support in overall contract planning, development and implementation.
  
  


• Provide contracting advice and support to others in the area of contract management. Provide support and analysis to leaders to assist in determining what contracts exist to accomplish work and provide input to different contracting approaches.
  
  


• Update and maintain records, reports and systems related to assigned contracts.
  
  


• Check all contract proposals for format and compliance; resolve issues prior to submission. Make the actual submittal to Central Office. Maintain good reporting for all active SAAP and RAAP contracts. Work closely with Location and Design to ensure all required tasks are completed for SAAP submittals.
  
  


• Interact with other District Operations Installation & Maintenance contract administrators to identify and plan for maintenance contracting needs. Assist in coordination of all District Operations Installation & Maintenance ASD service contracts to ensure consistency and efficiency. Coordinate funding and project status issues with District Maintenance Contracts Mgr. Prepare reports and presentations.


• Oversee and evaluate performance of contract work according to specifications. Monitor and review activities and progress. Communicate with contractors and respond to questions or issues that arise.
  
  


• Demonstrate ability to manage several assignments at the same time. Occasionally will need to perform tasks outside of normal role of responsibility. Encourage team building environment in the execution of duties. Keep supervisor updated on important developments and on work assignments.
  
  

Required skills for job & position:

• Skill in providing exemplary customer service.
  
  


• Working knowledge of contract development and administration.
  
  


• Ability to evaluate needs and determine appropriate methods to accomplish the work.
  
  


• Knowledge of federal and state transportation rules, regulations and policies.
  
  


• Skill in the use of computers and software applications.
  
  


• Ability to analyze problems, document and communicate performance results and identify solutions to support goals and objectives.
  
  


• Knowledge of transportation operations processes, methods and materials.
  
  


• Ability to communicate effectively orally and in writing with internal and external customers.
  
  


• Ability to apply quantitative methodology for accurate analysis.
  
  


• Knowledge of project management techniques.
  
  


• Ability to manage time effectively, measure and evaluate progress and make necessary changes, and negotiate effectively.
  
  


• Skill in data management and reporting and research methodologies.
  
  


• Ability to lead efforts to integrate new technology and techniques and train others in these systems.
  
  
  

Minimum Qualifications

• Ability to communicate effectively orally and in writing with customers.
  
  


• Ability to lead efforts to integrate new technology, techniques and train others in these systems.
  
  


• Skill in the use of computers and software applications.
  
  


• Ability to manage time effectively, measure, evaluate progress, make necessary changes, and negotiate effectively.
  
  


• Experience in contract development and administration, as well as project management.
  
  


• Experience applying quantitively methodology for accurate analysis.
  
  


• Ability to evaluate maintenance needs and determine appropriate methods to accomplish the work.

Additional Considerations

• A combination of training, experience, or education in Engineering, Maintenance, Business Administration or related field desired.
  
  
  

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Fingerprint-based criminal history background check, DMV driving record check, references, and work history will be required prior to employment. Valid Driver's License Required.

Position is designated as essential and, as such, will be required to work outside normal hours, weekends, and holidays during emergency situations which may include but are not limited to inclement weather, disaster response and emergency operations. Travel may be required.

In addition to a rewarding work experience, VDOT offers excellent health and life insurance benefits, pre-tax spending accounts, state funded Short- and Long-Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

DHRM has also published a companion guidance document for the Alternative Hiring Process for persons with disabilities which can be found here.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

State applications will only be accepted as submitted online by 11:59 p.m. on the closing date through the Commonwealth of Virginia’s Job Board/Recruitment Management System (RMS).

Multiple positions may be filled from this recruitment.

The decision to interview an applicant is based on the information provided in the application and optional resume; therefore, those who fully represent their qualifications and work history will be more successful with obtaining an interview. Submitting an incomplete application and/or resume lacking job history and relevant experience detail may impact interview eligibility. State applications submitted via email, postal mail, fax, or in person will not be considered.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

Contact Information

Name: David Keesee

Phone: 757-956-3291

Email: David.Keesee@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.