Title: Equipment Program Coordinator

State Role Title: Program Administration Specialist I

Hiring Range: $55,714 - $90,536

Pay Band: 4

Agency: VA Dept of Transportation

Location: Richmond District Office

Agency Website: http://www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

At VDOT, we’re driven by service, collaboration, and partnership! We are seeking an Equipment Program Coordinator to join our team. As an Equipment Program Coordinator, you will maintain and administer the Richmond District’s automated equipment inventory system, serve as the primary contact for the assignment of rental, non-rental, and assist with major and minor equipment inventory.

Core responsibilities for this position include, but are not limited to:

• M5 Management and Administration: Maintain M5 (equipment inventory management system) data to include equipment records, value changes, disposal technician record maintenance, equipment mileage, etc. Serve as primary source for M5 operations and conduct related training.
• Inventory Management: Develop, evaluate and analyze various equipment to determine trends and make recommendation to management. Track inventory data and assignments.
• Technical Assistance: Provide technical assistance, guidance and interpretation of laws, regulations, policies, and procedures to internal and external customers.
• Receive New Equipment: Procure and process non-rental equipment requests. Assist in coordinating and processing removal and disposal of surplus equipment.
• Program Coordination: Coordinate activities for assigned program area. Ensure activities are performed in accordance with policies, procedures, and guidelines.

VDOT is an emergency response agency and this position is the core of this requirement, therefore you will work outside of normal work hours during emergency operations.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application. VDOT is an Equal Opportunity Employer. For more information, please visit “Information for VDOT Employees and Applicants” at: http://www.virginiadot.org/jobs/. 

We have Shared Values and a Code of Ethics. Your success in our organization depends upon modelling these values, therefore visit http://www.virginiadot.org/about/missionandvalues.asp to review them and, if in agreement, we welcome you to apply.

In addition to a rewarding work experience, VDOT offers core benefits including competitive health and life insurance programs, pre-tax spending accounts and leave programs. Employees participate in a state retirement plan with options for tax-deferred retirements saving including employer matching. The Commonwealth of Virginia also funds a short- and long-term disability program. Miscellaneous benefits include paid holidays, training and tuition assistance programs, wellness programs and more.

Minimum Qualifications

• Knowledge of fleet operations and asset management.
• Knowledge of financial, procurement practices and procedures.
• Knowledge of surplus property principles and practices.
• Skill in providing excellent customer service.
• Skill in the use of computers, software applications including MS Office, spreadsheets and web-based systems.
• Ability to communicate effectively orally and in writing.
• Ability to follow oral and written instructions.
• Ability to interpret, apply agency policies and regulations.
• Ability to effectively manage and complete multiple tasks in a timely manner.
• Ability to work independently and collaboratively with others.

Additional Considerations

• Experience working with fleet maintenance programs.
• Experience working with public procurement.
• Experience procuring payments for an equipment inventory program.
• Experience processing and managing payments.
• Experience working with web-based inventory programs such as M5 or a comparable system.
• Experience conducting training to diverse audiences.

• A combination of training, experience, or education in Business or a related field desired.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

This position is ineligible for tele-working. Fingerprint based background check, references, work history, and DMV records will be verified prior to employment. Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available. VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

In order to be considered for this position, you must submit your resume.

State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.

The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”.

Contact Information

Name: Jarita Taylor

Phone: 804-629-2086

Email: jarita.taylor@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.