Title: Fiscal Technician (Locally Administered Program/Urban) - Part Time -Hourly

State Role Title: Admin and Office Spec III

Hiring Range: $18.04 - $29.32

Pay Band: 3

Agency: VA Dept of Transportation

Location: Hampton Roads District Office

Agency Website: jobs.virginia.gov

Recruitment Type: General Public - G

Job Duties

As a Fiscal Technician, your job duties will include:

Accounts Payable – Demonstrate knowledge and understanding of agency accounts payable policies and procedures to include the Virginia Prompt Payment Act. Receive, verify and reconcile invoices to Cardinal receiver performing data entry. Review charges and distributions for appropriateness and accuracy. Ensure documentation has appropriate signatures, approvals, and all required SWAM documentation.

Accounts Receivable – Demonstrate knowledge and understanding of agency accounts receivables policies and procedures. Receive, review and perform data entry accounts receivable documentation. Ensure documentation has appropriate supervisory signatures and approvals. Interact with originating location to research and resolve discrepancies. Prepare financial report, interpret nVision reports and run queries. Maintain, purge and dispose of files in accordance with guidelines and schedules.

Administrative Duties – Assist with special projects. May assist with running reports for invoice tracking and to monitor project deliverables.

Minimum Qualifications

• Knowledge of basic accounting and business principles sufficient to monitor and analyze data.
• Knowledge of office and program support activities.
• Experience performing data entry into automated financial systems.
• Ability to communicate effectively orally and in writing with internal and external customers and to work independently or as a team member.
• Experience interpreting and applying basic policy, procedures and implement procedural and transactional changes.
• Experience preparing financial reports and running queries.
• Experience with file management to include purging and disposing of files in accordance with records retention guidelines and schedules.
• Ability to report during emergency operations.
• Skill in performing basic math calculations.
• Skill in the use of computers and software applications to include automated inventory software and Microsoft Office programs.

Additional Considerations

• Knowledge and experience processing accounts payable and accounts receivable.
• Knowledge and experience performing account reconciliations.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

References and verification of work history
• DMV Records Check
• Fingerprint-based criminal history records check

Contact Information

Name: Jennifer Bott

Phone: 757-956-3294

Email: jennifer.bott@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.