Title: Fiscal Technician- Part Time (wage)

State Role Title: Admin and Office Spec III

Hiring Range: $16.78-$27.27

Pay Band: 3

Agency: VA Dept of Transportation

Location: Lynchburg District Office

Agency Website: www.vdot.virginia.gov

Recruitment Type: General Public - G

Job Duties

This is an hourly/wage position, limited to 1500 hours per cycle year with an average of 29 hours per week. No State/Medical benefits provided.

The Lynchburg District has an exciting opportunity for a flexible, adaptive, tech savvy and dependable part time (wage) Fiscal Technician. The successful candidate will apply their knowledge, skills and abilities to provide financial support and services to include maintaining, calculating, researching, validating and performing data input for various accounting transactions. Transactions may include time and attendance, accounts payable, procurement, SPCC direct charge, travel, accounts receivable, inventory, procurement, and other related fiscal service transactions. Interpret basic policy and procedures.

Position specific responsibilities and duties will include, but not limited to:

Accounts Receivable:
Demonstrate knowledge and understanding of agency accounts receivables policies and procedures. Initial collections activities for accounts receivable. Process deposits for cash receipts.  Receive, review and perform data entry accounts receivable documentation. Ensure documentation has appropriate supervisory signatures and approvals. Interact with originating location to research and resolve discrepancies. Prepare financial report, interpret nVIsion reports and run queries. Maintain, purge and dispose of files in accordance with guidelines and schedules.

Minimum Qualifications

• Experience performing data entry into automated financial systems.
• Ability to communicate effectively orally and in writing with internal and external customers and to work independently or as a team member.
• Knowledge of basic accounting and business principles sufficient to monitor and analyze data.
• Skill in the use of computers and software applications to include automated inventory software and Microsoft Office programs.
• Ability to report during emergency operations.
• Experience interpreting and applying basic policy, procedures and implement procedural and transactional changes.
• Knowledge of office and program support activities.
• Experience with file management to include purging and disposing of files in accordance with records retention guidelines and schedules.
• Skill in performing basic math calculations.
• Experience preparing financial reports and running queries.

Additional Considerations

• A combination of training, experience, or education in Bookkeeping, Accounting or related field desired.
• Knowledge and experience processing accounts payable and accounts receivable.
• Experience applying knowledge of GAAP, governmental accounting, internal controls, inventory and compliance.
• A combination of training, experience, or education in Accounting, Accounts Payable, Accounts Receivable or related field desired.
• Knowledge and experience performing account reconciliations and tracking time and attendance.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Postings without a specified close date, can be closed after a five (5) consecutive workday minimum posting requirement has been met. State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and/or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.

This recruitment can be used to fill additional vacancies within 90 days of the posting close date.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

We have Shared Values and a Code of Ethics: your success in our organization depends upon modeling these values, therefore please access the following link: https://www.vdot.virginia.gov/about review them and; if in agreement, we welcome you to apply.

Valid driver’s license. References, work history, and professional certifications will be verified. Requires satisfactory results from a fingerprint-based criminal history record check and DMV driving record check. Position may be required to work during emergencies and inclement weather on nights, weekends, and holidays when needed.

The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.virginiadot.org/jobs/information_for_employees.asp

VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore,
advertised rates of pay may or may not align with the Commonwealth pay bands.

Contact Information

Name: Shanon Gardner

Phone: 434-907-7704

Email: [email protected]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.