Title: Fleet Administrator

State Role Title: Equipment Service Repair Manager II

Hiring Range: $56,977 – $92,587

Pay Band: 5

Agency: VA Dept of Transportation

Location: Lynchburg District Office

Agency Website: www.vdot.virginia.gov/careers

Recruitment Type: General Public - G

Job Duties

Are you looking for a great career that offers excellent career development opportunities, benefits and work/life balance? The Virginia Department of Transportation (VDOT) is responsible for building, maintaining and operating the Commonwealth’s roads, bridges and tunnels. Virginia has the third largest state-maintained highway system in the country, covering over 58,000 miles of roadway. With over 7,000 employees, VDOT is one of the largest state agencies in the Commonwealth and best transportation agencies in the country with opportunities for long-term career growth.

Our office is located in the Lynchburg area of south-central Virginia, otherwise known as the “City of Seven Hills,” and within easy traveling distance of the Blue Ridge Mountains, Peaks of Otter, Appalachian Trails, and the lakefront communities of Smith Mountain Lake, a 20,600-acre lake with 500 miles of shoreline. The area is rich in history and offers easy access to a number of community, state and private colleges and universities and is ranked among the top 40 happiest and healthiest cities in America.

We are seeking an innovative and collaborative Fleet Administrator. This position reports to the District Equipment Manager. The successful candidate will dispose of rental and non-rental equipment, will resolve administrative problems, develop district equipment policies and procedures, and oversee processes to meet customer equipment needs through rental and leasing contracts. Selected incumbent ensures Fleet Focus M5 system data elements for equipment assets are entered accurately and in a timely manner, processing new equipment and surplus equipment in and out of the district. Maintain the district wide equipment inventory and proper documentation for all equipment transactions. This position also supports the fuel inventory program and environmental compliance as it relates to shop operations and fuel inventory, storage, and dispensing. Incumbent will manage procurement process and work with vendors to resolve issues. Incumbent will also manage equipment contracts, authorize contract use and assess effectiveness, determine user needs, and best way to meet those needs, e.g. internal vs rental. This position also coordinates in-house and outsourced repair efforts with internal customers and vendors.

Minimum Qualifications

Considerable knowledge of the functional requirements and capabilities of various types of heavy-duty equipment. Ability to understand the relevance of individual equipment types for the overall fleet. Knowledge of equipment inventory procedures and practices. Ability to monitor budgets. Ability to prioritize, organize and communicate information. Ability to research, gather, and analyze data. Ability to communicate effectively orally and in writing. Ability to work independently. Knowledge of equipment and fleet automated management system functionality. Skill in the use of computers and software including using Microsoft Windows, MS Office, and PeopleSoft software, Cardinal software, and Fleet Focus M5.

Additional Considerations

Experience in fleet management and equipment operations and programs. Experience overseeing equipment rental and leasing contracts. College degree in mechanical engineering, business administration, or related field desired. Certified Professional Fleet Manager preferred. Experience working in a general office environment performing a variety of administrative tasks. Clerical experience with a background working with detailed on-line fleet automated systems. A combination of training, experience, or education in General Office Practices, Procedures, or related field desired.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

You will be provided a confirmation of receipt when your application and/or resume is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and/or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.

In addition to a rewarding work experience, VDOT offers excellent health and life insurance, benefits, pre-tax spending accounts, state funded Short- and Long-Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

We have Shared Values and a Code of Ethics: your success in our organization depends upon modeling these values, therefore please access the following link: https://www.vdot.virginia.gov/about review them and; if in agreement, we welcome you to apply.

Position is designated essential in emergency operations. Safety shoes required for field operations. Fingerprint based background check, references, work history, and DMV records will be verified prior to employment. Must possess a valid Virginia Driver’s License. Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available. VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.virginiadot.org/jobs/information_for_employees.asp

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019.

Contact Information

Name: Roxanna Benedikter

Phone: 434-316-2191

Email: rs.benedikter@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.