Title: Maintenance Program Manager

State Role Title: Policy Planning Spec II

Hiring Range: $65,425 - $106,315

Pay Band: 5

Agency: VA Dept of Transportation

Location: Culpeper District Complex

Agency Website: www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Transportation’s (VDOT) Culpeper District is seeking a Maintenance Program Manager to provide leadership, coordination and support to the District Maintenance Program by assisting with development of financial spend plans, budgets, cost-benefit reporting, and expenditure monitoring and tracking.

The Core Responsibilities for this position include but are not limited to:

• Budgeting - Developing, administering and monitoring District maintenance budgets and annual spend plans. Prepare and submit budgets. Working closely with field staff to prepare various budgets, Federal Funded Projects and annual spend plan. Providing guidance and technical assistance to others during budget preparation process. Monitoring expenditures and analyze data for planning and program requirements. Reviewing funding requests, perform cost analyses, and make determination for fund transfers.
• Financial Documentation – Enacting fund transfers through journal entries in automated accounting system. Developing and presenting reports regarding status of funds, projected expenditures, trends and spend plans. Preparing budget and other financial presentations for District and Statewide Committees. Reconciling year-end budget.
• Project and Contract Management and Cost Benefit Analysis – Coordinating review of maintenance operations to assess efficient use of resources, hired equipment and other service maintenance contracts with the District Infrastructure Manager. Tracking maintenance contracts and coordinate efforts with contracting staff. Managing redistribution of contract changes and submitting journal entries for corrections. Compiling and submitting contracts. Managing project progress to meet timeframes and funding levels. Tracking, coordinating, monitoring and providing financial reports related to emergency projects (declared or non-declared emergencies). Providing updates to management and field operations.
• Maintenance Program Leadership and Business Re-engineering – Serving as an active member of the District Maintenance Program Leadership Group (DMPLG). Providing support and technical assistance related to maintenance policies, procedures, data analysis and business practices. Coordinating and implementing Districtwide maintenance programs to include revision or development of new programs. Coordinating VA Traffic training to meet statewide operational goals and serve as Culpeper District VA Traffic Coordinator for Emergency Events. Developing and conducting specialized training for maintenance operations personnel as new programs are implemented or existing programs are updated.
• Emergency Operations – Monitoring VA Traffic reporting. Conveying information to District and Central Office personnel. Assisting with training and coordination of on-call response to emergency events. Assisting with the development, coordination, and implementation of emergency operations procedures. Serve as District Severe Weather Assignment Coordinator. Serving as liaison between District, Central Office, FEMA, FHWA, and field operations during emergency events.

Minimum Qualifications

• Experience developing, managing multiple budgets and financial documents.

• Ability to work independently to set priorities, schedules, resolve issues and make decisions.

• Experience with contract development, administration of goods and service contracts.

• Ability to interact and communicate effectively with customers.

• Knowledge of state, federal transportation rules, regulations and funding policies.

• Skill in the use of computers and software applications to include financial management programs.

• Knowledge of emergency operations planning, implementation and monitoring.

• Ability to gather, analyze data, prepare technical reports and presentations.

• Knowledge of maintenance procedures, policies, practices, methods and materials.

Additional Considerations

• A combination of training, experience, or education in Mechanical Engineering, Civil Engineering, Design, Construction, Criminal Justice, Security, Finance, Accounting, Public Administration, Business Management or related field desired.

• Knowledge of VDOT's Road and Bridge Specifications and Standards.

• Experience working with FEMA and FHWA reimbursement process.

• Progressively responsible experience in transportation maintenance and budgeting processes.

What drives you? Whether it's knowing the work you do makes a difference, having great work/life balance, working on exciting and challenging projects, leading innovation and championing change or simply working with a great group of people who are committed to your professional development...At the Virginia Department of Transportation, we have something for YOU!

Culpeper District represents a collection of heroes who keep people moving safely through the Commonwealth of Virginia. Culpeper District is a paradise for those who love outdoor life. Culpeper District consists of 493 heroes who all contribute to building and maintaining 10,465 miles of roadway and bridges through some of the most scenic landscapes traveled in Virginia.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The decision to interview an applicant is based on the information provided in the application or optional resume; therefore, those who fully represent their qualifications will be more successful with obtaining an interview. Submitting an incomplete application or resume lacking relevant experience detail may impact interview eligibility. State applications or resumes submitted via email, postal mail, fax, or in person will not be considered.
We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.
VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Why Choose VDOT:
In addition to a rewarding work experience, VDOT offers core benefits including competitive health and life insurance programs, pre-tax spending accounts, and leave programs. Employees participate in a State Retirement Plan; a tax-deferred Retirement Savings Plan with employer matching provision is also available. Also, the State funds a Short- and Long-Term Disability Program. Miscellaneous benefits include paid holidays, training and tuition assistance programs, wellness programs, etc.

VDOT employees have Shared Values and abide by a Code of Ethics. Our culture includes teamwork, transparency, nimble learning, creativity, and collaboration of work that values differences. We encourage all those who apply to review our values and ethics. Click here to review http://www.virginiadot.org/about/mission andvalues.asp. If you share these values, we invite you to apply. Your success in our organization depends upon sharing these values and keeping this Code of Ethics.
VDOT is driven by safety, service to the community, and commitment to excellence! If you are driven by innovation and a passion for roadway maintenance, we want you to join our team to keep Virginia moving. As a (insert position), you will use our foundational drivers to play a crucial role in shaping the highways that connect communities and drive progress across the Commonwealth of Virginia.

Contact Information

Name: Alyssa Allen

Phone: 540-642-8401

Email: [email protected]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.