Perform special duties as assigned. Provide technical support to the programming function. Provide technical assistance with development of the Six-Year Improvement Program, Secondary Six-Year Plan, State and Metropolitan Improvement Programs, Federal Strategy, FIRE reports and project closeout. Assist with developing and maintaining project schedules. Support VDOT's federal programs by tracking expenses and reporting activities in compliance with state, federal regulations, laws and practices.
How you will contribute:
Development of construction programs and maintaining proper project funding : Review and analyze draft and final Six Year plans and produce reports. Monitor and manage data related to six-year programs and projects in various computer systems. Coordinate with program leads and project managers to maintain and update program and project data. Initiate and process fund transfers between projects. Prepare data and reports for program meetings and six-year plan public meetings. Monitor the federal strategy and prepare status reports. Assist with special-funded programs.
Perform duties as assigned.:
Program and Project Accounting : Reconcile project expenditures and prepare data for journal voucher corrections. Research project financial data and billings and invoices to and from localities. Provide guidance on proper coding of project expenditures. Prepare responses to FIRE requests. Monitor project closeout database and coordinate reviews. Prepare and monitor the SYP, Secondary Construction budget and Six-Year Road Improvement plan to carry out secondary, incidental and revenue sharing projects. Adjust budgets to avoid over expenditures, handling fund transfers, reviewing project authorizations and funding preparation for project advertisement.
Project Coordination and Document Preparation : Aid localities in funding delivery of Enhancement and Locally Administered Projects. Prepare status reports and paperwork and monitor budgets. Coordinate and conduct project reviews for all projects before and after project assembly packages are submitted and project is advertised. Prepare documents, letters, and correspondence to localities and other groups working with VDOT on project delivery and related funding issues.
What will make you successful:
Ability to communicate effectively orally and in writing with diverse audiences and to make presentations and conduct meetings.
Ability to follow written and oral instructions.
Ability to gather and analyze data and prepare reports.
Ability to manage multiple tasks simultaneously.
Ability to research and analyze data, form conclusions, and create reports and programmatic materials.
Knowledge of general office practices, procedures, and equipment.
Knowledge of project and time management techniques.
Skill in the use of computers and software applications.
Minimum Qualifications:
Ability to analyze financial data, work with detailed numerical data and generate reports.
Ability to communicate effectively orally and in writing with customers.
Ability to monitor, analyze, and reconcile programming and financial data.
Knowledge and understanding of interrelationships between transportation project data, including phases, schedules, and estimates, and the SYIP, SSYPs, STIP and TIPs, and federal strategy.
Knowledge of federal, state, local transportation laws, regulations, policies, and operations.
Knowledge of transportation funding to include budgeting and finance.
Skill in the use of computers, software applications to include automated financial, database and program management software.
Additional Considerations:
A combination of training, experience, or education in Financial Management, Business, or related field desired.
Ability to monitor, analyze, and reconcile programming and financial data for transportation projects.
Knowledge of highway design, construction, planning, or programming.
Skilled in providing administrative support to a program or program area.
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