Title: Program Analyst - Federal Programs

State Role Title: Program Admin Specialist II

Hiring Range: $69,611 - $113,118

Pay Band: 5

Agency: VA Dept of Transportation

Location: Central Office, Richmond, Virginia

Agency Website: https://www.virginiadot.org/jobs

Recruitment Type: Agency Employee Only - A

Job Duties

The Virginia Department of Transportation (VDOT) is excited to announce a competitive opportunity to serve as a Program Analyst in our Central Office’s Federal Programs Management Division. This position is located in Richmond, Virginia.

What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation, and championing change or simply working with a great group of people who are committed to professionalism, at the Virginia Department of Transportation, we have something for you.

This position serves as strategic analyst on activities associated with assigned Division. Lead efforts to plan, develop, deliver, monitor and evaluate assigned program areas. Identify and apply metrics in reporting and tracking. Ensure accountability, integrity and clearly articulated business processes. Improve efficiencies and automation wherever feasible. Support multi-section business functions across the division.

Additional responsibilities include but are not limited to:

Program Support: Support standardization needs relative to metrics, evaluation, tracking, and establishment of business reporting and practices. Propose standards for the purpose of establishing uniform guidelines and procedures. Research, analyze, interpret, and develop policies, plans, and procedures.

Strategy Activities: Analyze and assist in development of federal planning, obligation and release strategies to maximize federal funds across all teams. Identify strategies to prioritize work processes, reduce redundancies and increase efficiencies in program delivery. Provide support in project review, analysis and approval.

Reporting: Prioritize and establish reporting protocols and stakeholder management processes to ensure alignment with goals and objectives.

Business Strategies and Goal Implementation: Research, compile and organize statistical data to explain and resolve discrepancies in processes or policies. Continually monitor and evaluate assigned program areas. Recommend solutions to issues with agency-wide scope or impact. Provide support for implementation of recommendations from credible sources and data. Support needs related to operations for assigned division or program area.

Minimum Qualifications

• Ability to work well independently, as well as part of a team.
• Ability to research, compile and organize statistical data into reports.
• Knowledge of federal, state regulations, policies, and practices.
• Knowledge of principles, practices and tools identified as essential to the assigned unit.
• Skill in the use of computers, software applications and reporting tools.
• Ability to get work done through others, set clear and reasonable expectations.
• Ability to design, analyze, implement policies, procedures and programs.
• Ability to communicate effectively both orally and in writing to all levels of employees and customers.
• Ability to build constructive, effective relationships inside and outside the organization and provide strategic leadership.
• Skill in problem-solving and decision making.

Additional Considerations

• Experience in business administration or business analysis desired.
• Prior experience implementing metrics, evaluating program performance and reporting desired.
• Demonstrated skill providing support to various levels of an organization, both internally and externally
• Demonstrated skill in project data report/development, management and interpretation
• Ability to assess and/or develop written procedures and guidance
• Experience partnering within and across division lines to achieve goals.
• Ability to plan and conduct training, presentations and meetings.
• Knowledge of VDOT programs, policies and activities.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check, and Work History Verification with references.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

Additional positions may be filled from this recruitment within 90 days.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Contact Information

Name: Tammy Varble

Phone: (804) 297-1568

Email: [email protected]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.