Title: Program Management Coordinator-Part Time

State Role Title: Prog Admin Specialist I

Hiring Range: $30.61-$49.74

Pay Band: NV 4

Agency: VA Dept of Transportation

Location: NOVA District Office

Agency Website: https://www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

VDOT NOVA District is seeking a Part Time Program Management Coordinator to provide support to NOVA District Maintenance Program Manager and the District Infrastructure Managers.

This is a part-time position, averaging around 29 hours per week M-F during business hours, with no State benefits.

Duties will include:

Review and research expenditures and prepare data for journal entry corrections in Cardinal.

Provide guidance on proper coding of expenditures.

Run reports upon request.

Enter, review and correct fiscal data for Specialty Teams in Cardinal as well as HMMS (HMMS-Highway Maintenance Management System).

Review budget data.

Support the snow program administratively.

Minimum Qualifications

Experience developing and managing multiple budgets and financial documents.

Extensive experience in Excel, Power BI and Word.

Ability to interact and communicate orally and in writing with internal and external customers.

Ability to multi-task

Additional Considerations

Knowledge of Maintenance procedures, policies and practices.

Knowledge of state and federal transportation rules, regulations and funding policies.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Valid Driver’s License. Fingerprint based background check, references, work history, and DMV records check will be conducted.

All employees are required to work in emergency situations, to include weekends, holidays, and after normal business hours; assignments may vary based on business needs.

Contact Information

Name: Danielle Rayner

Phone: 703-259-2378

Email: danielle.rayner@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.