Title: Program Management Coordinator-Part Time

State Role Title: Prog Admin Specialist I

Hiring Range: $31.45-$51.11

Pay Band: NV 4

Agency: VA Dept of Transportation

Location: NOVA District Office

Agency Website: https://www.vdot.virginia.gov

Recruitment Type: General Public - G

Job Duties

NOVA VDOT is seeking a PART TIME Program Management Coordinator to provide technical support to the district programming function. Provide technical assistance with development of the Six-Year Improvement Program, Secondary Six-Year Plan, State and Metropolitan Improvement Programs, Federal Strategy, FIRE reports and project closeout. You will assist with developing and maintaining project schedules. Support VDOT's federal programs by tracking expenses and reporting activities in compliance with state, federal regulations, laws and practices.

This position is an hourly/wage position. Wage employees may not work more than 29 hours per work week on average over the course of a year and are limited to 1,500 hours within a 12-month period. No State benefits are provided.

On site/Not Remote position.

Responsibilities may also include but not be limited to:

Program and Project Accounting- Reconcile project expenditures and prepare data for journal voucher corrections. Research project financial data and billings and invoices to and from localities. Provide guidance on proper coding of project expenditures. Prepare district responses to FIRE requests. Monitor project closeout database and coordinate reviews. Prepare and monitor the SYP, Secondary Construction budget and Six-Year Road Improvement plan to carry out secondary, incidental and revenue sharing projects. Adjust budgets to avoid over expenditures, handling fund transfers, reviewing project authorizations and funding preparation for project advertisement.

Development of construction programs and maintaining proper project funding- Review and analyze draft and final Six Year plans and produce reports. Monitor and manage data related to six-year programs and projects in various computer systems. Coordinate with program leads and project managers to maintain and update program and project data. Initiate and process fund transfers between projects. Prepare data and reports for program meetings and six-year plan public meetings. Monitor District's federal strategy and prepare status reports. Assist with special-funded programs.

Project Coordination and Document Preparation- Provide assistance to localities in funding delivery of Enhancement and Locally Administered Projects. Prepare status reports and paperwork and monitor budgets. Coordinate and conduct project reviews for all projects before and after project assembly packages are submitted, and project is advertised. Prepare documents, letters, and correspondence to localities and other groups working with VDOT on project delivery and related funding issues.

Minimum Qualifications

.• Ability to communicate effectively orally and in writing with customers.
• Skill in the use of computers, software applications to include automated financial, database and program management software.
• Experience monitoring, analyzing and reconciling programming and financial data.
• Knowledge of transportation funding to include budgeting and finance.
• Knowledge and understanding of interrelationships between transportation project data, including phases, schedules, and estimates, and the SYIP, SSYPs, STIP and TIPs, and federal strategy.
• Knowledge of federal, state, local transportation laws, regulations, policies and operations.

Additional Considerations

• Experience in highway design, construction, planning or programming.
• Experience monitoring, analyzing and reconciling programming and financial data for transportation projects.
• A combination of training, experience, or education in Financial Management, Business, or related field desired.
• Expericence providing administrative support to a program or program area.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Valid Driver’s License. Fingerprint based background check, references, work history, and DMV records check will be conducted.

All employees are required to work in emergency situations, to include weekends, holidays, and after normal business hours; assignments may vary based on business needs.

This position is an hourly/wage position. Wage employees may not work more than 29 hours per work week on average over the course of a year and are limited to 1,500 hours within a 12-month period. No State benefits are provided.

On site/Not Remote position.

Contact Information

Name: Danielle Rayner

Phone: 703-232-3663

Email: [email protected]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.