Job Description

Proposal Coordinator


Littleton, MA



Application Instructions

SAFELY Building America’s Infrastructure Since 1972

Robert W. Pereira founded The Middlesex Corporation (TMC) in 1972. Through his vision, drive and commitment to Safety, Quality and Excellence, the organization, now encompassing various companies throughout the United States is a leader in the heavy civil construction and paving industries. This year, The Middlesex Corporation was ranked by ENR as the 222nd largest contractor in the country out of more than 35,000 construction companies and 50th of the Top 50 Domestic Heavy Civil Contractors. The Middlesex Corporation is headquartered in Littleton, Massachusetts with regional offices in West Haven, Connecticut and Orlando, Florida. 
The sustained success is a result of the Leadership and Team Members living the core values of Safety first in everything we do, Quality in all we offer, Integrity in the way we act and do business, Professionalism in how we represent ourselves and the company, Strong Work Ethic that produces positive results, and Commitment to the Success of all Team Members and Stakeholders.

Our Goal is to sustain our exemplary Safety record while growing into a diversified “Top 100 ENR Company” and being recognized as “One of the Best Places to Work.”

Please see HR for information on physical demands and work environment of this job.

Team Member Competitive Benefits:

  • 401k Savings Plan with 25% Company Match
  • Health/Vision/Dental Insurance
  • Life/Disability Insurance
  • Paid Vacation/Holidays
  • FSA
  • Voluntary Benefits
  • Health Care Advocate
  • Tuition Reimbursement
  • Training 
  • Team Member Referral Program

Please complete the employment application for consideration of employment with The Middlesex Corporation.

We are an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, disability, national origin, veteran status, sexual orientation, or other legally protected status.

Position Description

Position Summary:

The Proposal Coordinator will work with our Estimating, Business Development and Operations staff to compile, edit, write and complete proposal documents for both bid/build and design/build construction projects.


  • Comply with (and actively promote) all Safety policies and procedures including reporting all accidents, incidents and near-misses to ensure adherence to our Number One Core Value – Safety first, in everything we do.
  • Working under he direction of a senior manager or senior estimator, coordinate the efforts of others, both internally and externally, to track, compile, and complete deliverables for proposals per deadlines while ensuring that the requirements of the proposal documents are met completely. 
  • Assembling proposal documents in various software formats, both text and graphics, and working with others to assemble proposals, marketing and PR documents. 
  • Write and edit project summaries, resumes of project personnel and other supporting information. 
  • Interpret bid and proposal documents, and ensure that the material being generated is in compliance with the requirements of the potential client. 
  • Ability to compile technical writing based on examples or summaries provided by others.
  • Proofread, edit and standardize proposal text and graphics for correct grammar, spelling, flow, comprehension and style. 
  • Work with internal database to maintain proposal/project tracking and history. 
  • Assist in preparation/closeout of hard-bid proposals and other estimating/proposal-related tasks.
  • Perform other related duties including involvement in special projects, preparation of marketing materials, newsletters, attending various meetings and functions. 

Position Requirements


  • Bachelor’s degree in related field of study – Marketing, Communications, Const. Management, etc. 
  • 3 years’ experience creating, writing, and editing proposals in a construction or design firm environment.
  • Ability to analyze solicitation documents and requirements and use them to develop proposal outlines and schedules.

Necessary Attributes: 

  • Must be highly detail-oriented. 
  • High level of organization. 
  • Ability to work as part of team with shifting priorities and schedules. 
  • Ability to meet deadlines working in a fast-paced environment. 
  • Proficient in Microsoft Office, Adobe Acrobat and Photoshop, InDesign and other applicable software programs. 
  • Superior communication (written and verbal), grammar and editing skills. 
  • Strong commitment to success of all.
  • Possess a strong work ethic. 
  • Demonstrate the upmost professionalism in how you represent yourself.
  • Show quality in everything you do. 
  • Lead with integrity while producing high quality work. 

Equal Opportunity Employer

The Middlesex Corporation is an “Equal Opportunity Employer—Minorities, Females, Veterans and Disabled Persons”


0 - 0 USD

Yearly based


Littleton, MA

Job Overview
Job Posted:
1 week ago
Job Expires:
9mos 2h
Job Type
Full Time

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Littleton, MA