Title: Residency Administrator- Maintenance

State Role Title: Prog Admin Manager III

Hiring Range: $115,005-$186,883

Pay Band: NV 6

Agency: VA Dept of Transportation

Location: NOVA District Office

Agency Website: www.vdot.virginia.gov

Recruitment Type: Agency Employee Only- A

Job Duties

This Posting has been Extended for Agency Only Applications. Previous applicants do not need to reapply. 

NOVA VDOT is seeking a Residency Administrator to plan, lead, and direct the Fairfax Residency Maintenance program including emergency response operations and routine and preventive maintenance activities in a large geographic area. You will ensure a high level of customer service, stewardship of public assets, funds and resources, and achievement of business goals.

Responsibilities include but may not be limited to:

Emergency Operations- Oversee residency emergency response planning, preparation and implementation. Ensure all employees are properly trained to carry out emergency response duties. Ensure required Personal Protective Equipment (PPE) and equipment is available for staff during emergencies. Understand and implement the COOP for the residency. Oversee training, coordination, and implementation of emergency action plans. Conduct all emergency operations in compliance with FEMA and FHWA regulations.

Manage Resources and Business Functions- Manage resources and business functions effectively. Hire, develop, and manage a diverse and high-performing workforce. Use and maintain assigned equipment resources to assure timely availability of equipment in support of maintenance program needs. Ensure agency standards for fixed assets are met and facilities are properly maintained. Oversee fiscal, inventory and maintenance budget programs in accordance with agency policies and sound business practices to meet business goals.

Communication- Build and maintain strong partnerships with stakeholders. Communicate with stakeholders to provide appropriate and authoritative information and receive feedback on business goals. Participate in standing and ad hoc committees, groups or public forums in order to represent and achieve the district's business needs and interests. Investigate and respond to concerns from VDOT internal and external customers. Take administrative actions and make management decisions that result in a high level of credibility, public trust and good-will. Oversee residency maintenance team to deliver programs and service to ensure that internal and external customers are provided quality and professional service.

Residency Maintenance Program Delivery- Plan and administer maintenance budgets and projects effectively to meet business goals. Oversee expenditure of funds to maintain assets. Ensure compliance with federal, state and local regulations related to roadway maintenance programs. Implement plans to effectively use resources to accomplish program goals. Investigate, resolve, and diffuse conflicts. Ensure that staff apply industry best practices in managing maintenance and operations program delivery.

Minimum Qualifications

• Ability to communicate effectively both orally and in writing with internal and external stakeholders at all levels.
• Knowledge of federal and state transportation rules, regulations and policies as they apply to a roadway maintenance program.
• Skill in building and maintaining effective relationships.
• Considerable knowledge of roadway maintenance programs and operations.
• Valid driver's license.
• Ability to manage, coordinate, and direct roadway maintenance activities for a large-scale public service operation.
• Knowledge of financial and human resources management principles and practices.
• Considerable knowledge of transportation engineering principles and practices.
• Skill in developing and managing effective teams.

Additional Considerations

• Experience planning, implementing and overseeing emergency response operations.
• Extensive experience in roadway maintenance operations.
• Professional Engineers License.
• A combination of training, experience, or education in Civil Engineering, Public Administration or related field desired.
• Experience overseeing a wide range of business functions including budgets, resource management, contract management, and human resources.
• Progressively responsible experience leading a public service operation.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Valid Driver’s License. Fingerprint based background check, references, work history, and DMV records check will be conducted.

All employees are required to work in emergency situations, to include weekends, holidays, and after normal business hours; assignments may vary based on business needs.

Contact Information

Name: Danielle Rayner

Phone: 703-259-2378

Email: danielle.rayner@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.