Title: Residency Contract Manager

State Role Title: Prog Admin Specialist I

Hiring Range: $56,787 - $92,279

Pay Band: 4

Agency: VA Dept of Transportation

Location: Fredericksburg Residency

Agency Website: www.vdot.virginia.gov/jobs

Recruitment Type: General Public - G

Job Duties

What drives you? Whether it's knowing the work you do makes a difference, having great work/life balance, working on exciting and challenging projects, leading innovation, and championing change or simply working with a great group of people who are committed to your professional development...At the Virginia Department of Transportation, we have something for YOU!

VDOT’s Fredericksburg District has exciting an opportunity available in its Fredericksburg Residency. We are seeking qualified candidates to fill a Residency Contract Manager vacancy. This position provides day-to-day oversight of contractors performing maintenance activities for the Fredericksburg Residency area. They manage field maintenance service contracts, interpret contract provisions and provide technical guidance to contractors and field staff.

Required skills for job & position:
• Knowledge of federal and state permits related to roadway construction and maintenance activities
• Ability to oversee contractors and crew operations
• Skill in providing exemplary customer service
• Working knowledge of contract development and administration
• Ability to evaluate needs and determine appropriate methods to accomplish the work
• Ability to develop, read, interpret and apply maintenance contracts, plans, sketches and policies
• Knowledge of federal and state transportation rules, regulations and policies
• Skill in the use of computers and software applications
• Ability to analyze problems, document and communicate performance results and identify solutions to support goals and objectives
• Considerable knowledge of roadway maintenance and construction operations, equipment and techniques
• Knowledge of transportation operations processes, methods and materials
• Ability to communicate effectively orally and in writing with internal and external customers
• Ability to develop contract specifications, scopes of work and engineering estimates
• Ability to manage time effectively, measure and evaluate progress and make necessary changes, and negotiate effectively
• Skill in data management and reporting and research methodologies

Minimum Qualifications

• Valid driver's license
• Knowledge of contract development, administration and management
• Ability to oversee contractors and crew operations
• Ability to gather data and prepare reports
• Skill in the use of computers and software applications
• Knowledge of procurement practices
• Ability to develop, read, interpret and apply maintenance contracts, plans and policies
• Knowledge of federal, state and transportation rules, regulations and policies
• Knowledge of roadway maintenance and construction operations, equipment and techniques
• Ability to develop contract specifications, scopes of work, engineering estimates, and perform mathematical calculations

Additional Considerations

• Knowledge of state permit process related to roadway construction and maintenance activities
• Experience in contract administration and monitoring
• A combination of training, experience, or education in business administration, public administration, engineering or related field desired
• Experience developing maintenance contracts and monitoring contractor performance
• Experience with contract advertisement and bidding procedures

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Special Instructions to Applicants

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.virginiadot.org/jobs/information_for_employees.asp

VDOT employees have shared Values and a Code of Ethics. http://www.virginiadot.org/about/missionandvalues.asp Your success in our organization depends upon modeling these values, therefore, if in agreement, we welcome you to apply.

Fingerprint-based background checks, references, work history, and DMV records will be verified prior to employment. Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available. VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

This position is designated as essential to emergency operations and may be required to work outside of normal work hours, on weekends and holidays during emergency situations which may include but are not limited to inclement weather, disaster response and emergency operations to ensure the safety of the traveling public.

"VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands."

In addition to a rewarding work experience, VDOT offers excellent benefits including competitive health and life insurance programs, pre-tax spending accounts, state funded Short- and Long-Term Disability Program, a state retirement plan with options for tax-deferred retirement savings including employer matching, Miscellaneous benefits include paid holidays, tuition assistance, wellness programs, etc.

State applications will only be accepted as submitted online by 11:55 pm on the closing date through the state recruitment platform (PageUp). State applications submitted via email, postal mail, fax, or in person will not be considered.

This website will provide a confirmation of receipt when the application is submitted successfully. Please refer to “Your Application” in your application account to check the status of your application for this position.

Applicants are expected to fully represent qualifications and work history on the State application and or resume. The decision to interview an applicant is based on the information provided on the application/resume, therefore, it is essential to fully complete each section of the application and provide detailed information or attach a resume. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019.

Contact Information

Name: Priya Paranthaman

Email: [email protected]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.