Title: State Programs Coordinator

State Role Title: Prog Admin Specialist II

Hiring Range: $69,611 - $113,118

Pay Band: 5

Agency: VA Dept of Transportation

Location: Dept of Transportation

Agency Website: www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Transportation (VDOT) is excited to offer and announce a competitive opportunity to serve as a State Programs Coordinator in Central Office’s Local Assistance Division (LAD). This position will be located in Richmond, Virginia. LAD provides oversight and guidance to localities administering transportation projects. In addition, LAD oversees special funding programs, which include Transportation Alternatives, Revenue Sharing, and Urban Maintenance and Construction.

Duties will include but are not limited to:

State Funding Program Implementation:
Participate in the Revenue Sharing Program’s project selection process, including developing and testing application questions and reviewing submitted applications for funding. Score projects based on established criteria. Prepare reports on program statistics. Monitor projects against established policy, regulation, and code to ensure compliance; conduct performance management as required. Develop and update program guidance, manuals, and website information. Prepare materials for Commonwealth Transportation Board (CTB) coordination. Establish and maintain programmatic funding agreements for active projects.

Guidance:
Provide guidance to Locality and VDOT District staff who administer Revenue Sharing, Access Program, Coal Severance, and Rural Rustic Roads projects. Provide oversight and training, and guidance on eligibility issues.

Technical Assistance:
Provide technical assistance to local governments, state agencies, and other eligible applicant types to assist with the understanding of program requirements and the development of project funding applications.

External Coordination and Collaboration:
Schedule and lead workshops, seminars, and presentations, as directed. Represent VDOT at meetings with local governments, VDOT staff, and representatives of other organizations, as directed.

Minimum Qualifications

• Knowledge of state funding requirements for transportation projects
• Ability to analyze complex financial and numerical data, and generate reports
• Ability to follow written and oral instructions
• Ability to establish priorities and perform multiple complex tasks
• Skill in the use of computers, software applications, and reporting tools
• Ability to plan and conduct training, presentations, and meetings
• Ability to provide technical assistance, oversight, and training related to state transportation programs, including eligibility issues and project development
• Ability to communicate effectively orally and in writing with diverse audiences, varying levels of management, local governments, and the public
• Skill in problem-solving and decision making
• Ability to analyze, research and interpret data
• Ability to organize, design, analyze, and implement policies, procedures and programs

Additional Considerations

• A combination of training, experience or education in Public Administration, Planning, Engineering or related field is desired.
• Knowledge of project lifecycle, phases, and milestones
• Experience with transportation funding application processes
• Knowledge of VDOT’s project development and delivery process
• Understanding of VDOT’s Six Year Improvement Program (SYIP), programs, policies, and activities
• Knowledge of GIS tools and spatial analysis techniques
• Knowledge of Power BI, Power Apps/Power Automate, and related software

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Additional positions may be filled from this recruitment within 90 days.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

Contact Information

Name: Audrey Phillips

Phone: 804-837-4748

Email: [email protected]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.