Title: Training Support Coordinator Hourly (Salem District)

State Role Title: Training Support Coordinator Hourly (Salem District)

Hiring Range: $20.00-$27.00/hour

Pay Band: 3

Agency: VA Dept of Transportation

Location: Salem

Agency Website: https:www.jobs.virginia.gov

Recruitment Type: General Public - G

Job Duties

This hourly/wage position is part-time, does not offer benefits, and is limited to 1,500 hours of work in the 12-month period beginning May 1 and ending April 30. Continued need for hourly positions will be evaluated at least annually.

VDOT’s Salem District’s Human Resources Division is seeking an hourly training support coordinator to provide administrative support to multiple District Learning Managers who oversee generalized training and leadership development programs. This role is responsible for providing quality customer service to employees and others, and support to the training managers focused on the agency goal of increasing opportunities for continuing education and new learning.

The selected candidate will: perform full clerical, administrative, and general office duties; maintain records; exercise occasional independent judgment and initiative to assist multiple training locations; and perform a variety of administrative follow-through functions. Position will also: assist in processing tuition assistance applications and training records; coordinate the Central Office training registration process; develop and publish periodic training schedules; provide materials for and coordinate coaches and facilitators; and maintain accurate inventory of training materials, supplies, and audio-visual equipment. Position will, at times, assist with the administration of presentations and training.

VDOT is an emergency response agency and this position is key to fulfilling this agency requirement, and this position will be called upon to work outside of normal work hours during emergency operations such as inclement weather, flooding, and/or traffic incidents.

Minimum Qualifications

Experience working with Microsoft Office programs (Word, Excel, PowerPoint, etc.) and Google Workspace (Gmail, Google Calendar, Google Drive, etc.) in support of office operations to enter data, generate reports, create, organize, and maintain files and records, send email, and generate projects. (Experience to include utilizing spreadsheet software to design spreadsheets, create formulas, and display graphics to capture data and generate reports.) Ability to screen phone calls and route appropriately. Ability to schedule appointments and group meetings and coordinate facilities, services, groups, and attendees. Ability to audit data for accuracy and reasonableness. Ability to accurately perform calculations to support tuition assistance. Ability to respond to routine, moderately complex inquiries and communicate with appropriate staff. Ability to communicate effectively verbally and in writing. Experience consulting with and providing outstanding customer service to internal and external customers. Experience in the administration of presentations and training.

Additional Considerations

Experience using Microsoft SharePoint Online or similar application. Experience using Cornerstone Learning Management System or similar application. Experience performing administrative tasks and functions in a training/workforce development environment.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist, you will undergo:
• Employment reference check and work history verification
• DMV Records Check
• Fingerprint-based criminal history records check

Additionally, required for CDL holders:
• Full Query drug and alcohol history in FMCSA Clearinghouse – Register at: FMCSA Clearinghouse.
• Pre-employment drug and alcohol screening
• Federal DOT pre-employment physical

Safety shoes and other personal protective equipment (PPE) required in performance of job duties.

Valid Driver’s License and ability to travel independently among assigned work locations is required.

VDOT is an emergency response agency and this position is key to fulfilling this agency requirement, and this position will be called upon to work outside of normal work hours during emergency operations such as inclement weather, flooding, and/or traffic incidents.

VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

The decision to interview an applicant is based on the information about qualifications and work history provided by the applicant in the application and/or optional resume’. State applications will only be accepted through online submission through the Commonwealth of Virginia’s Job Board/PageUp. PageUp provides a confirmation of receipt when your application is submitted successfully. Please refer to “Your Application” in your PageUp account to check the status of your application for this position.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

Multiple positions may be filled from this recruitment.

Contact Information

Name: Sarah Merrill

Phone: (540) 589-6661

Email: sarah.merrill@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.