Title: Urban Program Hourly Specialist

State Role Title: Prog Admin Specialist II

Hiring Range: $30.76 - $49.99

Pay Band: 5

Agency: VA Dept of Transportation

Location: Annex Building

Agency Website: https://www.vdot.virginia.gov/

Recruitment Type: General Public - G

Job Duties

The Urban Program Hourly Specialist will assist the Urban Program Section Manager and Urban Program Coordinator on seasonal and ongoing tasks in support of the urban maintenance, inventory, audit, expenditure survey and inspection program of the section.

Position specific responsibilities and duties will include, but not limited to:

• Assist with U-1 process by entering street additions and deletions into UMIS and RIMS after information verified by Urban Program Manager and GIS Analyst.


• Maintains street inspections in RIMS by reviewing street inspection reports and enters deficiencies into the database.


• Processes Highway Maintenance Survey
    -Manages the survey form in Survey123
    -Manages the flow and the contact list
    -Reviews, approves and enters data from surveys into a spreadsheet by category
    -Maintains spreadsheet from the survey to determine paving expenditures each calendar year. This data is used as part of the scoring criteria for SGR local paving (primary extension) funding applications.


• Assists with maintenance payments
    -Drafts payment rate and mileage change letters to localities after CTB approval.


• Assists with agreements
    -Drafts and sends to supervisor for review


• Assists with LAP workshop


• Maintains SGR database


• Assists wherever needed within the Urban section and the rest of the Division


• Assists with the execution of SGR Paving Agreements

Minimum Qualification

• Ability to work effectively with limited supervision
          - Ability to request guidance/assistance when needed
          - Strong time management skills; ability to establish and meet deadlines


• Ability to collaborate in small teams


• Ability to communicate effectively orally and in writing


• Adaptable to changing business needs; ability to pivot as needed to accomplish priority work


• Transportation industry knowledge – understanding of transportation programs


• Problem solving, critical thinking, creativity – ability to review an issue, recommend an approach, accept feedback as needed/required, and provide a resolution


• Proficiencies:
    -Microsoft Office Suite, particularly Word and Excel
    -Ability to learn new software to complete tasks

Additional Considerations

• Understanding/experience with federal transportation programs a plus


• PowerBI not required but a plus


• ArcGIS not required but a plus

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The position you are applying for is an Hourly/Wage position. Hourly (wage) employees may not work more than an average of 29 hours a week and cannot exceed 1500 hours the wage employment year (5/1 - 4/30). This position does not include health insurance, retirement or paid leave benefits.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Additional positions may be filled from this recruitment within 90 days.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

Contact Information

Name: Audrey Phillips

Phone: 804-837-4748

Email: audrey.phillips@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.