16 days old

Accounting Coordinator

Richardson, TX 75080

Adolfson & Peterson Construction, one of the nation’s top contractors, is recruiting for an experienced Accounting Coordinator for Gulf States Region, based out of Richardson, TX. We combine more than 75 years of construction expertise with the newest technologies in order to meet our clients' needs.  We serve owners, architects, and developers with a commitment to teamwork and quality and are constantly looking for people to help us achieve our company goals.

This role delivers accounting (75%) and project management support (25%).  Responsible for project accounting, accuracy, and compliance with accounting processes.  This position provides support for regional accounting efforts, prequalification submission and project coordination for large, complex projects.

Because safety is paramount to AP and embedded into everything we do, all team members are responsible for working safely within our Incident and Injury Free culture.

Responsibilities:

  1. Take personal responsibility for working safely within an Incident and Injury Free (IIF) culture.
    • Be a champion to support IIF efforts for working safely and building a culture of care and concern for each team member in the workplace.
    • Consistently communicate and reinforce the tenets of an IIF workplace.
    • Ensure adherence to processes and procedures that support an IIF culture.
    • Comply with all company safety requirements and policies.
  1. Ensure financial operations are compliant with company expectations, processes, and controls.
    • Prepare journal entries.
    • Follow up on collection of receivables greater than 60 days old.
    • Make remote deposits and submit reports to Shared Services.
    • Evaluate, assess, and initiate improvements on processes between finance and operational functions of the business.
    • Audit, code, enter, and scan invoices into the accounting system to be routed for approval.
    • Coordinate with project teams to get invoices approved.
    • Respond to inquiries on the status of accounts from suppliers, general payables vendors, and project team.
  2. Provide support to the project team throughout a project to ensure timely and quality results.
    • Prepare subcontracts and\/or project work authorizations for issuance, including riders and certified payroll information in accordance with project and contract requirements. Check specification for special requirements.
    • File, and record owner and subcontractor change orders.
    • File and maintain job and office documentation, records, and correspondence.
    • File and record purchase agreements for issuance in accordance with project and specification requirements.
    • Manage subcontractor document compliance including document tracking, holds, and payment.
  1. Coordinate payment compliance to ensure proper payment for subcontractor suppliers.
    • Administer the lien release process; authorize payment release for subcontractors and suppliers.
    • Review lien waivers for conditional status before payment.
      • Collaborate with accounting and project teams to ensure that subcontractor payments are made according to contract terms and subcontractor compliance.
  1. Manage subcontractor and vendor documents.
    • Provide first-level support to project teams for Textura and Spectrum systems.
    • Assist subcontractors with the Textura online billing system, analyze entries and provide guidance for troubleshooting issues.
    • Manage subcontractor joint payment agreements, tax levies, and bankruptcy notices; ensure that joint payments are made according to agreement terms and to high-risk subcontractors.
    • Process subcontractor payment applications both manually and electronically using the Spectrum and Textura systems.
      • Identify subcontractor invoices in order to take available discounts as appropriate.
      • Review insurance requirements for compliance before payment.
  1. Manage our prequalification submissions.
    • Assist Operations and Estimating when new or updated prequalification’s are needed.
    • Collaborate with subcontractors to gather all necessary prequalification documents and review for accuracy.
    • Support the prequalification reviewer and subcontractor to ensure accurate and complete submission for all required documents.
  2. Provide backup support to Office Manager as needed.
  3. Other duties as assigned.

Requirements

  1. History of experience and proven results including:
    1. Associates degree in accounting, finance, related field equivalent and 2+ years of relevant accounting or an equivalent combination of experience and education. Bachelor’s degree in Accounting, Finance, or related field program.
    2. Accounts payable, accounts receivable, and construction industry experience preferred.
    3. Knowledge of construction terminology preferred.
    4. Advanced Microsoft Office Suite skills and the ability to learn other software programs quickly.
    5. Knowledge of Spectrum, Textura, or other accounting programs preferred.
    6. Knowledge of GAAP.
    7. Demonstrated integrity and ethical standards.
    8. Demonstrated high attention to detail.
    9. Developed skills (written, oral, and listening) in order to effectively communicate with diverse audiences.
    10. Ability to efficiently manage multiple projects and priorities simultaneously under time constraints.

 Benefits:

  • Medical, Dental, Vision and Life Insurance
  • Health Savings Account
  • 401(k)
  • Flexible Spending Accounts (Dependent & Medical Reimbursement)
  • Paid Time Off (PTO) and Holidays
  • Tuition Assistance Program
  • Employee Referral Bonus

Adolfson & Peterson Construction is an Equal Employment Opportunity Employer\"\"

Equal Opportunity Employer, including disabled and veterans.
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Categories

Posted: 2023-01-20 Expires: 2023-02-20

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Accounting Coordinator

Adolfson & Peterson
Richardson, TX 75080

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