1+ months

Administrative Assistant

Buffalo, NY 14202
Be involved in projects with our Construction Services Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.
At WSP, we are driven by inspiring the right people to be part of our future-focused business objectives. Our devotion to teamwork has allowed us to build communities and expand our skylines. Here at WSP, anything is within our reach- and yours as a WSP employee. Come join us and help shape the future!
WSP is currently initiating a search for an Administrative Assistant (Construction) for our Buffalo, NY office.
Duties and Responsibilities:

  • Provide assistance to Client Project Manager as directed
  • Attending construction meetings/producing meeting minutes
  • Draft correspondence for review
  • Attending event schedule meetings with facilities
  • Setting up Submittals Exchange website
  • Tracking office supplies,  Scheduling Meetings.
  • Posting drawings with RFI's and IB's
  • Review material related to contract payment
  • Contract management
  • Prepares all correspondence, process timesheets and expense reports; maintains files
  • Maintains mailing lists and prepare special mailing requests
  • Prepares and maintains spreadsheets
  • Travels accross various Buffalo region offices
  • Other duties as assigned
Talent is the essence of meeting our client’s objectives, goals and challenges.  If this sounds like a fit for you, we’d love to have that first discussion of you joining our team.


Minimum Qualificatons:
  • Minimum of 1 - 5 years of administrative experience to include construction and accounting experience
  • High School Diploma, Bachelor's degree is preferred.
  • Contract management experience is required
  • Demonstrated proficiency in MS Word and Excel; knowledge of Oracle a plus
  • Excellent organizational and interpersonal skills
  • Strong verbal and written communication skills
  • Demonstrate ability to exercise responsible and ethical decision-making regarding company funds, resources and conduct.
  • Proven ability to adhere to WSP’s Code of Conduct and related policies and procedures.
  • This hire will be contingent upon client selection and successful background check.
  • This role is subject to a client mandated drug/alcohol testing policy. As such, employee may be subject to random drug/alcohol tests. A copy of the client mandated drug/alcohol testing policy will be provided during employee onboarding and is available upon applicant request. " should be included as a basic qualification
Preferred Qualifications:

  • Prior construction experience

WSP USA is the U.S. operating company of one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the transportation, buildings, energy, water and environment sectors. With nearly 9,500 people in 150 offices across the U.S., we partner with our clients to help communities prosper. www.wsp.com/usa
WSP provides a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on a providing health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base.  Your daily contributions to your team will be a key piece in our meeting client objectives, goals and challenges.  Are you ready to get started? 
As a federal contractor and recipient of federal funds, WSP USA is a drug free workplace and Equal Opportunity Employer  - Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin and Veterans and Disability.
The selected candidate must be authorized to work in the United States.
Relocation assistance is not available for this position.
This position is subject to and contingent upon client approval of candidates put forth for consideration by WSP.


Posted: 2020-03-10 Expires: 2020-08-06

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Administrative Assistant

Buffalo, NY 14202

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