1+ months

Administrative Assistant

Fairfax, Virginia 22030

Administrative Assistant

Schedule Typically Monday through Friday from 8:00 AM to 5:00 PM with occasional overtime

Pay Range Commensurate with experience - This position is classified as non-exempt

Location Fairfax, VA

Travel Occasional Local Travel



The position of Administrative Assistant will perform a variety of administrative and clerical duties necessary to run an organization and construction project efficiently. This position will assist management in managing, organizing, scheduling and maintaining information.


Regular Job Duties

  • Utilize MS Word, MS Excel, and MS Outlook to create documents, respond to inquiries and create spreadsheets
  • Utilize other programs such as InSite, SharePoint and Office 365
  • Prepare, organize, and maintain physical and electronic documents/files for the office
  • Coordinate and book travel arrangements for project personnel, both regionally and nationally
  • Facilitate and schedule meetings and conference calls
  • Assist HR with new hire applications, screening, and onboarding
  • Process project invoices for approval and payment
  • Maintain material ticket logs
  • Write reports, business correspondence, and project documents
  • Read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
  • Answer office phone, route phone calls, take messages, and contact others as requested
  • Receive and distribute packages and deliveries
  • Order and stock office supplies, safety supplies, and other materials as needed
  • Maintain common work areas including meeting rooms and break rooms
  • Maintain a highly organized work area and manage multiple projects simultaneously
  • Assist others with additional administrative tasks
  • Speak effectively before groups of customers or employees of the organization
  • Other unlisted duties will be assigned



  1. High school diploma or general education degree (GED)
  2. Have at least three (3) years of experience in an administrative capacity
  3. Experience supporting a construction project/office strongly preferred
  4. Be able to communicate in English via verbal and written communications
  5. Moderate to high level of computer skills in Microsoft Office (Word, Excel, and Outlook)
  6. Experience using Office 365, InSite and SharePoint preferred
  7. Valid driver license for occasional, required travel
  8. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
  9. Moderate physical activity performing somewhat strenuous daily activities of a primarily administrative nature. Some exposure to outdoors with changing weather conditions such as rain, sun, snow, and wind
  10. Ability to physically maneuver by foot minor obstacles at construction projects
  11. Manual dexterity sufficient to reach/handle items and work with the fingers


The Statements herein are intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.


Webber, LLC provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, gender, national origin, age, disability, or status as a Vietnam Era or special disabled veteran in accordance with applicable federal and state laws. Webber, LLC complies with applicable local, state and federal laws governing nondiscrimination in employment at each location the Company operates. This policy applies to all terms and conditions of employment, including, but not limited to: hiring, placement, promotion, termination, leaves of absence, compensation, and training.


Posted: 2019-10-16 Expires: 2019-12-23

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Administrative Assistant

Fairfax, Virginia 22030

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