1+ months

Administrative Assistant

Miami, FL 33128
Be involved in projects with our Construction Services Team and be a part of a growing team that meets  our client’s objectives and solves their challenges.
 
At WSP, we are driven by inspiring the right people to be part of our future-focused business objectives. Our devotion to teamwork has allowed us to build communities and expand our skylines. Here at WSP, anything is within our reach and yours as a WSP employee. Come join us and help shape the future!
 
WSP is seeking an ADMINISTRATIVE ASSISTANT for the Miami-Dade County Public Schools project in MIAMI, FL. Miami-Dade County Public Schools (M-DCPS) approved the issuance of a $1.2 billion General Obligation Bond for renovating facilities, updating technology, building school replacements, expanding student capacity and enhancing facility safety.
 
M-DCPS has engaged WSP, to provide Program Management Support Services on this seven-year task order program and to work in tandem with and under direction of in-house staff, on management of these projects. Our staff will be tasked to maintain a rollout schedule that will see every school in Miami-Dade County improved, helping ensure a safe and beneficial future learning environment for students. Scope of Services may include land acquisition assistance; assistance with the selection of design and construction professionals; planning, coordination, administration and management oversight of projects and other related services.
 
Duties and Responsibilities
  • Communicate with project team members
  • Coordinate project-related tasks, events, and meetings
  • Maintain project-related files and documents
  • Prepare project-related meeting agendas, minutes and action items
  • Preparation of written correspondence
  • Develop and maintain spreadsheets and databases for correspondence logs and progress reports
  • Generate presentations, as directed by the Project Manager
  • Plan, organize and supervise staff and activities for projects of all sizes and complexities
  • Manage projects so they meet their financial performance goals
  • Develop and maintain strong client relationships
  • Communicate clearly and concisely with community stakeholders, elected officials, and technical staff
  • Develop and implement pursuit strategies, including proposal preparation and solid presentation skills
  • Plan, organize and supervise local planning staff
  • Identify and resolve complex problems requiring the development of new and improved techniques and procedures
  • Assure that planning and engineering services are commensurate with professional standards, client requirements, quality control, and project objectives
  • Work assignment will involve maintaining digital records required by EPA-AHERA database for tracking work orders requested through WSP PMSS contract, you’ll be supporting several project managers as they handle E/ACT work orders/assignments and invoices for payment
  • Perform other duties as assigned
Talent is the essential of meeting our client’s objectives, goals and challenges.  If this sounds like a fit for you, we’d love to have that first discussion of you joining our team.

Requirements

Minimum Qualifications:
  • High School diploma or equivalent
  • At least 3 years of experience providing office administration support
  • Computer skills, including working proficiency in the use of MS Office software 
Preferred Qualifications:
  • Associate's degree
  • Experience in the design and construction industry
About WSP USA
 
WSP USA is the U.S. operating company of one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the transportation, buildings, energy, water and environment sectors. With nearly 9,500 people in 150 offices across the U.S., we partner with our clients to help communities prosper. www.wsp.com/usa
 
WSP provides a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on a providing health and financial stability throughout the employee’s career.
 
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base.  Your daily contributions to your team will be a key piece in our meeting client objectives, goals and challenges.  Are you ready to get started? 
 
WSP USA Inc., WSP USA Buildings Inc., and WSP USA Services Inc. (collectively “WSP USA”) is an Equal Opportunity Employer
Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status
 
The selected candidate must be authorized to work in the United States.
 
This position is subject to and contingent upon client approval of candidates put forth for consideration by WSP.

Categories

Posted: 2020-06-19 Expires: 2020-08-24

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Administrative Assistant

WSP
Miami, FL 33128

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