Rose Paving LLC
Administrative Assistant - Norcross, GA

About the Company

Rose Paving LLC, a multi- million- dollar company, leads in providing complete parking lot management solutions to commercial and industrial properties nationwide. Services include asphalt patching; asphalt reconstruction; asphalt resurfacing; sealcoating; crack sealing; concrete maintenance including installation and repair of concrete curbs, walks, and pads; storm sewer repair and installation, lot marking, and green paving solutions.

Established in 1974, Rose Paving LLC is a privately held company that maintains its corporate headquarters in Bridgeview, Illinois, with offices in Streamwood, IL, Denver, CO, Atlanta, GA, Santa Fe Springs, CA, Tampa, FL, Phoenix, AZ and Nashville, TN. We are proud to report that because of our expertise, dedicated employees, and loyal customers, Rose Paving has been the recipient of numerous awards and honors. We are considered to be the leaders in our industry and have a staff of over 425 employees. As a company, we continue to make great strides in exceeding industry, customer, and employee expectations.

Job Description

Summary:
We are seeking a talented and self-motivated Admintrative Assistant for our Norcross, GA Branch Office. In this role, you will support the operations and sales executives while tending to administrative tasks. In addition, you may assist with scheduling jobs, preparing related reports and letters, maintaining subcontractor database, and assisting with customer interface and problem resolution. Additional duties and special projects may be assigned.

Responsibilities:

• Provide accurate job costing for account executives (sales force) in a timely fashion.
• Create field site maps, call out repair areas and create supporting document within designated software systems.
• Work closely with account executive to develop a scope of work for project large and small.
• Accurately produces contracts, sales letters, reports, job work orders, sub-contractor agreements and other correspondence, sometimes of a confidential nature, on a timely basis.
• Calendar Management - send meeting invites
• Office Catering - Ordering, set up and clean up
• Client lead generation
• Acts as liaison between the Sales Department and our clients
• Assists Sales with tradeshow and networking activities and events
• Communicate monthly office updates with Marketing
• Proofreads own work for accuracy.
• Organizes documentation, sets up and maintains all types of files and records for the office.
• Ensures that contract terms, manuals, directories, references and other records are up-to date.
• Maintains computerized data files and monitors access, retrieval and back-up.
• Purges outdated information
• Answers telephone promptly and in a professional, courteous manner and records messages when appropriate. Responds to routine calls, within guidelines.
• Conveys messages to proper individuals, in case of an employee's absence or unavailability.
• Orders office supplies
• Other duties as assigned

Our office environment is professional, team-based and fast paced requiring the candidate to have strong multi-tasking, communication and interpersonal abilities.

Requirements:

• Must be able to follow instructions and directions to perform job tasks.
• 1-2 years' experience and/or degree or certification preferred.
• Demonstrate attention to detail.
• Strong organizational skills
• Demonstrates excellent skills in producing correspondence and documentation, organizing records, filing and answering telephones.
• Ability to gather data, compile information and prepare reports using spreadsheets.
• Confident in Microsoft applications including Outlook, Word, PowerPoint, and Excel
• Competency in Adobe Reader, Google Earth and Google Maps.
• Possesses excellent command of English language including both verbal and written skills.
• Demonstrates proficiency in operating personal computers and performing routine calculations.
• Must be comfortable with hands-on work environment.
• Display willingness to make decisions.
• Identify and resolve problems in a timely manner.
• Ability to prioritize responsibilities and manage workload.
• Ability to apply general mathematical concepts.
• Strive to continuously build knowledge and skills.
• Share expertise with others.
• Balance team and individual responsibilities
• Contribute to building a positive team spirit.
• Commitment to long hours of work when necessary to reach goals.

Salary

Competitive salary with comprehensive benefits package.

This highly visible position will require a professional physical and phone presence along with excellent customer service skills. Good organizational skills, precise attention to detail and follow-up capabilities are a must. Proficiency required in the use of Microsoft Windows applications: Word, Excel, and Outlook.

This is to be considered an outline of the work involved in this position and should not be construed is a limitation of duties or responsibilities from the standpoint of the employee or of Rose Paving LLC. All Rose Paving employees are expected to have a willingness to share in the responsibilities and duties of others when necessary to "get the job done" and to contribute their particular skills or expertise, however possible, for the benefit of the company. This will require that the employee develop and maintain agood rapport with all members of the Rose Paving LLC Team. Such an ability will be to the benefit of the employee and will not go unnoticed by the company.