11 days old

AP & Clerical Assistant

Company Confidential
Vista, California 92083
  • Job Type
  • Job Status
    Full Time
  • Shift
    1st Shift

We are looking for an entry level Accounts Payable Clerk to join our Accounting Team. This position will include data entry, clerical/filing along with admin support for the office and Accounting Manager. This position has considerable growth opportunities for the right candidate

Essential Duties:

  • Maintain AP filing, create labels and organize documents (both paper & electronic) as needed.
  • Review invoices for accuracy before entering into the system.
  • Data entry and assembly of weekly check runs.
  • Reconcile monthly vendor statements and address problems and/or missing invoices.
  • Interaction with vendors about payment inquiries and support documents.
  • Manage and update vendor W9’s in the system for accuracy.
  • Assist Accounting Manager with identifying and sending year-end 1099’s to vendors.
  • Assist the Accounting Manager as needed with special projects and audits.
  • Support and assist with miscellaneous office duties and administration needs.


Knowledge & Skills:

  • High School Diploma preferable.
  • Payroll Administration experience a plus
  • Accounts Receivable experience a plus.
  • Experience Foundation software is preferred, but not required – we will provide training).
  • Proficient in using a computer and the below listed programs:
  • Microsoft Office (Outlook, Word, Excel, etc.). EXCEL A MUST!
  • Excellent organization and data entry skills with attention to detail.
  • Ability to multi-task and work effectively as a team player in an office environment.
  • Demonstrates excellent verbal and written communication skills.
  • Ability to communicate effectively with vendors, coworkers, and all levels of management.



  • Competitive salary, depending on experience.
  • Health, Dental, &Vision coverage available for individual after 30 days.
  • 401(k) plan available with up to 4% Employer Match
  • Paid vacation
  • Paid major holidays

Please email resume and cover letter for immediate consideration.
Only candidates local to the North County San Diego area should apply.

** Applicants must be able to pass a background, employment reference check,       and drug test.

** We are an equal opportunity employer.



Posted: 2023-03-15 Expires: 2023-03-29

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AP & Clerical Assistant

Company Confidential
Vista, California 92083

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