15 days old

Associate Legal Operations Specialist

Minneapolis, MN 55415

Mortenson's success is not a matter of luck; it's a result of our ingenuity, expertise, and exceptional people coupled with our unparalleled focus on customer service.

Our foundation and culture are based upon our company values of trust, safety, teamwork, responsibility, service and stewardship. We are inspired by a compelling purpose to build structures and facilities for the advancement of modern society and a mission to create an exceptional customer experience. Mortenson has built a reputation for being a leader in our industry and in the communities in which we live and work.

It all starts with our exceptional people and exceptional teams. Mortenson has been voted a \"best place to work\" over 40 times regionally over the past decade¦

¦What are you waiting for?!


Mortenson is looking to add an Associate Legal Operations Specialist to the team. This individual will be responsible for providing day-to-day operational and administrative support to the Legal Department. Working with the Legal Operations Manager, responsible for supporting, learning, and performing tasks that promote effective and efficient workflow, systems, and processes within the Legal Department.

What you will be doing:

Billing and invoice administration

*Receive and route legal invoices for approvals
*Process approved invoices for payment in Accounts Payable system
*Request checks for settlements and other payments
*Work with Accounts Payable team to set up new suppliers, resolve billing issues, and to ensure timely payments
*Work with new and existing outside counsel and other legal services suppliers to ensure invoices are submitted appropriately

Matter management system administration and timekeeping support

*Open new matters in department's matter management system
*Administer matter management system and ensure system contains the most current and accurate project, legal matter, and billing information available
*Prepare reports from matter management system for data utilized in various legal reports
*Prepare reports to assist operating group accounting managers in tracking legal costs
*Input outside counsel and other legal supplier costs into matter management system to track outside costs
*Assist Legal team members with timekeeping as needed to track internal costs
*Work with Finance & Accounting to set up new legal matters for timekeeping and Payroll purposes

Meeting coordination

*Schedule meetings and assure details for conference rooms, online meeting instructions, catering, and audio-visual needs
*Work effectively with team member calendars for one-time or repeating meetings
*Prepare material and documents for various meetings and events as needed

Document and knowledge management support

*Manage licenses and renewals for legal software and subscriptions
*Assist with updating and designing Legal intranet sites
*Populate, organize, and maintain various repositories and locations of departmental files and resources
*Support department with continuous improvement of processes, practices and systems for effective document and knowledge management

General administrative duties

*Open, sort and forward or distribute mail coming into Legal to appropriate team members or departments
*Make travel arrangements and submit expense reports as needed
*Order, monitor and maintain computer and office supplies as needed

Other duties

*Assist with preparation of presentations and reports
*Assist with preparation of business license renewals
*As capacity and capabilities permit, assist with contract reviews by preparing comparisons, redacting contracts, and reviewing confidentiality agreements or non-disclosure agreements
*Coordinate with Legal team and business groups to monitor needs, facilitate the delivery of, and track legal training within the company

How you will succeed:

*Ability to maintain a high level of confidentiality and discretion
*Detail orientation and ability to organize and manage multiple projects
*Excellent organizational and multi-tasking skills, with the ability to be flexible as needed
*Proficient skills in Microsoft Word, Excel, Outlook and Power Point
*Adaptive, effective communication and active listening skills
*Positive and professional attitude and strong customer service skills

Education and experience:

*Associates or Bachelor's degree
*2+ years of work experience in a law firm, an in-house legal department or comparable experience

Mortenson is an EOE/Affirmative Action/M/F/Veteran/Disabled employer.



  • Heavy Civil
Posted: 2023-01-12 Expires: 2023-02-24

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Associate Legal Operations Specialist

Minneapolis, MN 55415

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