1+ months

Client Services / Marketing Coordinator-InDesign

Louisville, KY 40202

We are looking for a self-motivated and high-energy team member to take on multiple marketing, administrative support, and business development duties for a group of high performing sales professionals in a fast-paced commercial real estate office.

This person must have knowledge of InDesign. They must have the ability to quickly shift gears, coordinate a multitude of tasks and work independently. This role requires a business development and administrative professional that can manage, understand, and interpret the multiple functions in high level real estate sales.


CBRE is a Fortune 207 company and is the worlds largest commercial real estate company.  




Administrative and Correspondence


Coordinates complex on/offsite meetings and conferences. Schedule appointments, keep calendars and arrange meeting room reservations for sales professionals and Management.


Tracks, collates and maintains inventory of marketing materials.


Answer incoming property calls and field to the correct contacts. 


Maintains Multiple; Complex Databases of Prospects in the Market, Closed Deals and Comparable Properties.

File Process (Listing and Deal Cycle)

Gather Property Info and Process Listing when Obtained

Monitor Listing Status and Renew Listing when Expired

Ensure Correct Listing Documentation is Drafted and Executed (Listing Agreement, Representation Agreement, Commission Agreement, Confidentialities, Co-Broker, Etc.


Marketing Responsibilities


Maintains CBRE brand, product, office and client messaging and consistency by applying templates to produce marketing materials including flyers, proposals, tour books, maps, floor plans and qualification packages.


Organizes the preparation and production of customized, client specific property information packages in response to Requests for Information (RFIs) and Requests for Proposals (RFPs).


Design Property Marketing Brochures and Keep Updated Design and Update B-Weekly Owners Reports

Arrange Onsite Marketing Displays at Available Properties


Track and Manage Inventory of Physical Marketing Items (Tables, Chairs, Banner Displays)

Create and Update Property Marketing Contact Lists

Property Email Blasts Monitor Stats, Contacts, and Schedule

Manage Teams CoStar/LoopNet, KCREA, and Crexi Accounts

Communicate Listings with Brokers and Economic Development Partners

Prepare and Send Out Monthly Mailers and Investor Broadcasts

Maintain Individual and Team Resumes

Prepare and Update Case Studies

Design, Order and Remove Signage, Maintain Signage Inventory, Process Signage Reimbursements

Order Drone Footage & Photography as needed

Acts as point of contact and liaison with CBREs Midwest marketing department 

Business Development

Property Tour Searches and Complete Preparation of Tour Packages for Clients

Lease Proposals Preparation and Responses

Request for Proposals and Responses


Excel Experience Required

Code Monthly Expenses through PeopleSoft

Other duties may be assigned.



No formal supervisory responsibilities in this position.




To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Associate's degree (A.A.) or equivalent from 2-year college required. 3 years experience providing administrative support to multiple or team of professionals; ability to determine and respond to conflicting priorities preferred. 2 years experience in the Real Estate industry.




Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, coworkers and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.


Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts and/or commissions. Conducts basic financial analysis. Ability to abstract a lease.


Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.


Advanced skills with Microsoft Office Suite, internet research and web publishing skills. Ability to manipulate basic templates in Power Point and/or InDesign preferred. Strong marketing knowledge needed.


Decisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause negative impact to internal and external clients.


Posted: 2019-10-18 Expires: 2019-12-17

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Client Services / Marketing Coordinator-InDesign

Louisville, KY 40202

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