1+ months

Construction Project Administrator/Records Keeper

San Antonio, TX 78205
Be involved in projects with our Texas Construction Services Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.
At WSP, we are driven by inspiring the right people to be part of our future-focused business objectives. Our devotion to teamwork has allowed us to build communities and expand our skylines. Here at WSP, anything is within our reach- and yours as a WSP employee. Come join us and help shape the future!
WSP is currently initiating a search for a Construction Project Administrator/Records Keeper  to work out of any of WSP's Texas office locations, which includes Dallas, Houston, San Antonio, and Austin.
Duties and Responsibilities
Under the supervision of the Project Manager/Resident Engineer, this position is responsible for preparing, reviewing and submitting the estimates from which construction contractors are paid.

The following examples are intended as illustrations of various types of work tasks to be performed. No attempt is made to be exhaustive. Similar, or other logical duties will be performed as assigned.
  • Attends pre-construction meeting to advise contractor’s bookkeeper on proper record-keeping procedures including provisions contained within FHWA-1273.
  • Drives to construction sites to monitor contractors’ compliance with federal requirements related to Equal Employment Opportunity and wages. Reviews and files contractor payrolls to ensure accuracy and compliance.
  • Monitors on-the-job training program and Disadvantaged Business Enterprise and Small Business Enterprise programs; submits required monthly reports; maintains records of trainee program.
  • Prepares, reviews and initiates approval process of monthly and final estimates; checks calculations against work log and estimate form to verify work is completed before payment is made. Checks job records for completion of requirements for releasing final estimates.
  • Reviews inspection reports submitted by field personnel for content, spelling and math errors.
  • Prepares and types correspondence, reports and supporting documents; sets up and maintains all office files; tracks and orders office supplies and equipment.
  • Processes change orders, supplemental agreements, extra work orders, and materials estimates.
  • Sets up project files and field record books for each assigned construction project.
  • Monitors material testing requirements, results and reports for compliance with specifications and standards and maintains records.
  • Reviews all information submitted by contractors for materials delivered and used.
  • Monitors the status and progress of projects.
  • Submits all required reports within assigned submission timeframes.
  • May set up and maintains vehicle maintenance records.
  • Assists Project Manager/Resident Engineer and other WSP employees with office work.
  • Reads and interprets the following:
  • Roadway and bridge plans
  • Government policies and procedures contained in FHWA-1273 including The Davis-Bacon Act and Copeland Act
  • Equal employment opportunity guidelines
  • DBE and SBE guidelines
  • Standard procedures relative to construction and contract administration
  • Applicable material testing methods, processes and procedures
  • Performs calculations using algebra, trigonometry, and geometry.
  • Communicates technical information effectively.
  • Writes, reviews and revises documents to include engineering notes, specifications, standards and procedures.
  • Leads, assigns, reviews and monitors the work of others.
  • Prepares and maintains records, files and reports.
  • Uses personal computers and applicable programs, applications and systems.
  • Promotes and maintains a safe working environment.
  • Performs other job-related duties as assigned.
Talent is the essence of meeting our client’s objectives, goals and challenges.  If this sounds like a fit for you, we’d love to have that first discussion of you joining our team.


Minimum Qualifications:
  • High School diploma and a minimum  8 years’ experience in project/field office operations on TxDOT projects is required.
  • Working knowledge of Microsoft Word, Excel, and Outlook software and the use of Microsoft Windows operating system
  • Working knowledge of Site Manager, ProjectWise, LCP Tracker, and DMS
  • Demonstrated typing ability
  • Must have a valid driver’s license
  • Must have strong verbal and written communication skills.
  • Should be familiar with current State, Federal, and Local statutes governing employer-employee relationships
  • Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures
  • Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies  
  • Preferred Qualifications
  • Bachelor’s degree in Management or equivalent mix of experience and education, and a minimum of ten years’ experience.  Experience must be in administration and/or financial management
  • Bookkeeping background

WSP USA is the U.S. operating company of one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the transportation, buildings, energy, water and environment sectors. With nearly 9,500 people in 150 offices across the U.S., we partner with our clients to help communities prosper. www.wsp.com/usa
WSP provides a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on a providing health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base.  Your daily contributions to your team will be a key piece in our meeting client objectives, goals and challenges.  Are you ready to get started? 
As a federal contractor and recipient of federal funds, WSP USA is a drug free workplace and Equal Opportunity Employer  - Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status  
The selected candidate must be authorized to work in the United States.

This position is contingent upon WSP being selected for a contract or program we are currently pursing.
This position is subject to and contingent upon client approval of candidates put forth for consideration by WSP.


Posted: 2020-05-14 Expires: 2020-07-16

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Construction Project Administrator/Records Keeper

San Antonio, TX 78205

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