21 days old

Office Assistant

Albany, NY 12207
Be involved in projects with our Construction Services Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.
At WSP, we are driven by inspiring the right people to be part of our future-focused business objectives. Our devotion to teamwork has allowed us to build communities and expand our skylines. Here at WSP, anything is within our reach and yours as a WSP employee. Come join us and help shape the future!
WSP is currently initiating a search for a Office Assistant (Construction) for our Coxsackie Field Office.
Duties and Responsibilities:
  • Provide assistance to Client Project Manager as directed
  • Taking Phone Messages
  • Tracking Gate Clearances and Background Checks
  • Attending construction meetings/producing meeting minutes and project health assessments
  • Draft correspondence for review
  • Tracking office supplies, Keeping Inventory, Scheduling Meetings.
  • Processing - Distributing Field Orders
  • Maintains Construction Project Files
  • Recieves and Sends Internal Correspondence
  • Other duties as assigned
Talent is the essence of meeting our client’s objectives, goals and challenges.  If this sounds like a fit for you, we’d love to have that first discussion of you joining our team.


Minimum Qualifications:
  • Minimum of 1 - 2 years of administrative experience to include construction and some accounting experience
  • High School Diploma.
  • Must be able to work from 7am-3:30pm (on site).
  • Must be flexible to work off normal hour for support of emergency responses (rare occasion).
  • Experience with computers, word, excel, Bluebeam, outlook.
  • Ability of drafting business letters. Ability to maintain files.
  • Applicant may be required to pass a criminal background check, the office is outside the perimeter fence of a maximum security prison.
  • Excellent organizational and interpersonal skills
  • Strong verbal and written communication skills
  • Self motivated and eager to learn.
  • Demonstrate ability to exercise responsible and ethical decision-making regarding company funds, resources and conduct.
  • Proven ability to adhere to WSP’s Code of Conduct and related policies and procedures.
  • This hire will be contingent upon client selection and successful background check.
  • Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures 
  • Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies
  • This role is subject to a client mandated drug/alcohol testing policy. As such, employee may be subject to random drug/alcohol tests. A copy of the client mandated drug/alcohol testing policy will be provided during employee onboarding and is available upon applicant request. " should be included as a basic qualification.
Preferred Qualifications:
  • Bachelor's Degree
WSP USA is the U.S. operating company of one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the transportation, buildings, energy, water and environment sectors. With nearly 9,500 people in 150 offices across the U.S., we partner with our clients to help communities prosper. www.wsp.com/usa
WSP provides a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on a providing health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base.  Your daily contributions to your team will be a key piece in our meeting client objectives, goals and challenges.  Are you ready to get started? 
WSP USA Inc., WSP USA Buildings Inc., and WSP USA Services Inc. (collectively “WSP USA”) is an Equal Opportunity Employer
Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status
The selected candidate must be authorized to work in the United States.
Relocation assistance is not available for this position.
This position is contingent upon WSP being selected for a contract or program we are currently pursing.
This position is subject to and contingent upon client approval of candidates put forth for consideration by WSP.


Posted: 2020-09-04 Expires: 2020-10-12

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Remember to mention ConstructionJobs as your source for this job! Employers prefer our qualified candidates, so make sure they know we sent you.

Share this job:

Office Assistant

Albany, NY 12207

Join us to start saving your Favorite Jobs!

Sign In Create Account