12 days old

Project Coordinator

Minneapolis, MN 55415

Company Overview:

Adolfson & Peterson Construction, one of the nation’s top contractors, is recruiting for an experienced Project Coordinator for our Midwest region.  We combine more than 70 years of construction expertise with the newest technologies in order to meet our clients' needs.  We serve owners, architects, and developers with a commitment to teamwork and quality and are constantly looking for people to help us achieve our company goals.

Deliver project management and general accounting support for large, complex projects that are highly regulated or have extensive reporting requirements.

Because safety is paramount to AP and embedded into everything we do, all team members are responsible for working safely within our Incident and Injury Free culture.

Primary Accountabilities:

1) Take personal responsibility for working safely within an Incident and Injury Free (IIF) culture.

2) Provide support to the project team throughout a project to ensure timely and quality results.

  • Generate letters, reports, change orders, forms, and other materials as required.
  • Prepare subcontracts and\/or project work authorizations for issuance, including riders and certified payroll information in accordance with project and contract requirements. Check specification for special requirements.
  • Maintain and distribute contact and subcontractor lists.
  • Prepare, file, and record owner and subcontractor change orders.
  • Coordinate job close-out documentation; assemble and submit to owners’ representatives.
  • File and maintain job and office documentation, records, and correspondence.
  • Prepare purchase agreements for issuance in accordance with project and specification
  • Manage subcontractor document compliance including document tracking and certified payroll\/EEO reporting.
  • Maintain contract document records including owner contracts and change orders to ensure timely recording in Spectrum and filing.

3) Build and facilitate collaborative team processes among project participants.

  • Provide support to accounting team members in checking, entering, and filing subcontractor
    contracts and change orders for all companies.
  • Manage the timely filing of all government required project documents (certified payroll reports, EEO reports, etc.).

4) Provide C\/M project support.

  • Prepare monthly reimbursable billing statements for the owner.
  • Assist in preparing for submittal of trade contractor invoices to the owner.
  • Assist in preparing bid packages and with pre-bid conferences.
  • Provide notification of building exchanges of bid information.
  • Initiate monthly draws in Textura for subcontractor and\/or owner payment applications.
  • Perform quality review checks of monthly owner payment applications.
  • Provide and communicate supporting documents for payment applications to project owners as required.

5) Other responsibilities as assigned.


1) History of experience and proven results including:

  • High school diploma or equivalent and 2+ years of construction office experience. Knowledge of construction principles is preferred.
  • Advanced Microsoft Office Suite skills and the ability to learn other software programs quickly.

2) Demonstrated integrity and ethical standards.

3) Developed skills (written, oral, and listening) in order to effectively communicate with diverse audiences.

4) Ability to efficiently manage multiple projects and priorities simultaneously under time constraints.


  • Medical, Dental, Vision and Life Insurance
  • Health Savings Account
  • 401(k)
  • Flexible Spending Accounts (Dependent & Medical Reimbursement)
  • Paid Time Off (PTO) and Holidays
  • Tuition Assistance Program
  • Employee Referral Bonus

Adolfson & Peterson Construction is an Equal Employment Opportunity Employer

Certain positions and locations require COVID-19 vaccination, subject to reasonable accommodations for valid medical or sincerely held religious reasons.



Posted: 2023-01-24 Expires: 2023-02-24

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Project Coordinator

Adolfson & Peterson
Minneapolis, MN 55415

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