Project / Onsite Administrative Assistant

Esterline Construction, Inc is a General Contractor building multifamily apartment complexes exclusively for Mahaffey Apartment Company around the state of Florida. We are seeking an accomplished Construction Project Administrator with a minimum of 6 years of experience to join our team. This is a full-time, dual-location (Winter Haven, primary; Plant City, secondary) position with the potential for advancement to future project locations.

Esterline Construction provides benefits such as employer paid (employee only), health insurance.  Family coverage for health, dental, vision and life insurance available with employee deduction.  401k plan and paid time off.  

This dual role as project administrator and onsite administrator will include the following responsibilities:

Provide full admin support to the Project and Field management team.

Anticipate, prioritize, and execute administrative needs of the Management team.

Assist, process, prepare and facilitate project documents including subcontract agreements, change orders, schedule of values, pay applications, NTO’s, lien waivers, COI’s, delivery tickets, and other.

Order tools and miscellaneous materials as requested by field managers.

Perform duties as assigned, exhibiting an enthusiastic, can-do, make-it-happen attitude.

Requirements:

• Minimum of 6 years of experience as a construction project administrative assistant.
• A background in multifamily new construction is preferred.
• Strong administrative skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook, and SharePoint), and other common business software and office equipment.
• Exceptional organizational and time-management skills, with the ability to self-direct and prioritize tasks and projects to completion.
• Ability to work independently and as a dependable part of the team, demonstrating tenacity and an enthusiastic attitude, articulate communication, and well-developed interpersonal skills.
• Procore and Sage 300 construction (timberline) software or equivalent is preferred.
• Ability to travel and work at the Winter Haven construction and Plant City accounting and operations offices.
• Bachelor's degree in business administration or a related field is a plus.
• Notary Public commission is a bonus.
• Proficiency in Spanish is highly valued.