25 days old

Proposal Coordinator

Littleton, MA 01460

Position Summary:

The Proposal Coordinator collaborates with our Estimating, Alternative Delivery, Business Development, Operations staff, design partners, and subcontractors to compile, write, edit, and complete proposal documents and marketing materials for both bid/build and alternative delivery projects.


  • Work under the direction of the Alternative Delivery Manager or Chief/Senior Estimator and performs the coordination of activities, both internally and externally to track, compile, and complete deliverables for proposals per deadlines while ensuring that the requirements of the proposal documents are met completely.
  • Assembling proposal documents in various software formats, both text and graphics, and working with others to assemble proposals, marketing and PR documents.
  • Coordinate packaging and delivery or shipment of documents.
  • Write, edit and maintain project summaries, resumes of project personnel and other supporting information.
  • Prepare target project specific marketing materials for presentation to project owners.
  • Interpret bid and proposal documents, and ensure that the material being generated is in compliance with the client™s requirements.
  • Submit proposal documents in accordance with project requirements.
  • Proofread, edit and standardize proposal text and graphics for correct grammar, spelling, flow, comprehension and style.
  • Work with internal database to maintain proposal/project tracking and history.
  • Assist in preparation/closeout of hard-bid proposals and other estimating/proposal-related tasks.
  • Perform other related duties including involvement in special projects, preparation of marketing materials, newsletters, attending various meetings and functions


  • Bachelor€™s degree in related field of study €“ Marketing, Communications, or Construction Management.
  • Minimum 5 years€™ experience creating, writing, and editing proposals in a construction or design firm environment.
  • Proficient in Microsoft Office (Word \u0026 PowerPoint), Adobe Acrobat and Photoshop, InDesign, good working knowledge of Excel and other applicable software programs.
  • Superior communication (written and verbal), grammar and editing skills and selected non-technical elements.
  • Ability to generate custom graphics using current software packages.
  • Ability to compile technical writing based on examples or summaries provided by others.

Necessary Attributes:

  • Must be highly detail-oriented.
  • High level of organization.
  • Ability to work as part of team with shifting priorities and schedules.
  • Ability to meet deadlines working in a fast-paced environment.
  • Proficient in Microsoft Office, Adobe Acrobat and Photoshop, InDesign and other applicable software programs.
  • Superior communication (written and verbal), grammar and editing skills.
  • Strong commitment to success of all.
  • Possess a strong work ethic.
  • Demonstrate the upmost professionalism in how you represent yourself.
  • Show quality in everything you do.
  • Lead with integrity while producing high quality work.

The Middlesex Corporation is an €œEqual Opportunity Employer€”Minorities, Females, Veterans and Disabled Persons€

SAFELY Building America€™s Infrastructure Since 1972

Robert W. Pereira founded The Middlesex Corporation (TMC) in 1972. Through his vision, drive and commitment to Safety, Quality and Excellence, the organization, now encompassing various companies throughout the United States is a leader in the heavy civil construction and paving industries. This year, The Middlesex Corporation was ranked by ENR as the 222nd largest contractor in the country out of more than 35,000 construction companies and 50th of the Top 50 Domestic Heavy Civil Contractors. The Middlesex Corporation is headquartered in Littleton, Massachusetts with regional offices in West Haven, Connecticut and Orlando, Florida.
The sustained success is a result of the Leadership and Team Members living the core values ofSafetyfirst in everything we do,Qualityin all we offer, Integrity in the way we act and do business,Professionalismin how we represent ourselves and the company,Strong Work Ethicthat produces positive results, andCommitmentto the Success of all Team Members and Stakeholders.

Our Goal is to sustain our exemplary Safety record while growing into a diversified €œTop 100 ENR Company€ and being recognized as €œOne of the Best Places to Work.€

Please see HR for information on physical demands and work environment of this job.

Team Member Competitive Benefits:

  • 401k Savings Plan with 25% Company Match
  • Health/Vision/Dental Insurance
  • Life/Disability Insurance
  • Paid Vacation/Holidays
  • FSA
  • Voluntary Benefits
  • Health Care Advocate
  • Tuition Reimbursement
  • Training
  • Team Member Referral Program

Please complete the employment application for consideration of employment with The Middlesex Corporation.

We are an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, disability, national origin, veteran status, sexual orientation, or other legally protected status.



  • Heavy Civil
Posted: 2022-11-09 Expires: 2022-12-10

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Proposal Coordinator

The Middlesex Corporation
Littleton, MA 01460

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