1+ months

Secretary - Office Assistant

Buffalo, NY 14202
Be involved in projects with our Construction Services Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.
At WSP, we are driven by inspiring the right people to be part of our future-focused business objectives. Our devotion to teamwork has allowed us to build communities and expand our skylines. Here at WSP, anything is within our reach and yours as a WSP employee. Come join us and help shape the future!
WSP is currently initiating a search for a Secretary-Office Assistant (Construction) for our Buffalo, NY Field Office.
Duties and Responsibilities:
  • Provide assistance to Client Project Manager as directed
  • Taking Phone Messages and clerical duties
  • Attending construction meetings/producing meeting minutes and project health assessments
  • Draft correspondence for review
  • Tracking office supplies, keeping inventory, scheduling meetings.
  • Processing - distributing field orders
  • Maintains construction project files
  • Receives and Sends Internal Correspondence
  • Other duties as assigned


Talent is the essence of meeting our client’s objectives, goals and challenges. If this sounds like a fit for you, we’d love to have that first discussion of you joining our team.
Minimum Qualifications:
  • Minimum of 0-2 years of administrative experience to include construction
  • High School Diploma
  • Experience with computers, Word, Excel, Bluebeam, Outlook.
  • Ability of drafting business letters. Ability to maintain files.
  • Applicant may be required to pass a criminal background check, the office is outside the perimeter fence of a maximum security prison.
  • Self motivated and eager to learn.
  • Work hours are 7:00 a.m. to 3:30 p.m., individual should be able to be on site on time. On rare occasion, there may be a need to work off normal hours.
  • Excellent organizational and interpersonal skills
  • Strong verbal and written communication skills
  • Demonstrate ability to exercise responsible and ethical decision-making regarding company funds, resources and conduct.
  • Proven ability to adhere to WSP’s Code of Conduct and related policies and procedures.
  • This hire will be contingent upon client selection and successful background check.
  • Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures.
  • Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.
  • This role is subject to a client mandated drug/alcohol testing policy. As such, employee may be subject to random drug/alcohol tests. A copy of the client mandated drug/alcohol testing policy will be provided during employee onboarding and is available upon applicant request.
Preferred Qualifications:
  • Bachelor's Degree
  • Accounting experience
WSP USA is the U.S. operating company of one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the transportation, buildings, energy, water and environment sectors. With nearly 9,500 people in 150 offices across the U.S., we partner with our clients to help communities prosper. www.wsp.com/usa
WSP provides a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on a providing health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base.  Your daily contributions to your team will be a key piece in our meeting client objectives, goals and challenges.  Are you ready to get started? 
WSP USA (and all of its US companies) is an Equal Opportunity Employer
Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status
The selected candidate must be authorized to work in the United States.
Relocation assistance is not available for this position.

This position is subject to and contingent upon client approval of candidates put forth for consideration by WSP.


Posted: 2021-01-22 Expires: 2021-05-21

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Secretary - Office Assistant

Buffalo, NY 14202

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