1+ months

Senior Administrative Assistant

San Jose, CA 95113
Join our San Jose Transportation and Infrastructure Group and help lead a growing team that is working on many great regional projects to solve our client’s objectives and challenges.
Be involved in projects with our Highway and Civil Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.
WSP is currently initiating a search for a Senior Administrative Assistant for our San Jose, CA office.

Duties and Responsibilities:
  • Answers the telephone, responds to inquiries and provides information pertaining to the procedural operations of the department
  • Establishes and maintains control procedures for processing incoming correspondence and action documents
  • Maintains department head’s calendar, schedules appointments and arranges meetings
  • Reviews, edits, composes and prepares complex spreadsheets and documents
  • Prepares payroll for department/division as directed
  • Maintains department/division personnel records
  • Department new hiring processing (coordination of computer, extension, workplace and system username set up)
  • Maintains current information on policies, etc.  Processes routine matters within established policies and check for conformance with existing policies/procedures
  • Orders supplies, initiates purchase orders, and authorizes payment for items
  • Performs light accounting functions, monthly credit card reconciliation ns, processes invoices and maintains project budget records
  • Coordinates preparations for workshops, maintains complex filing systems and records as required
  • Recording and transcribing meeting minutes
  • Develops, implements and maintains complex filing systems and records
  • Assists with research assignments and assembles information for reports
  • Liaison between employees and Program Management Corporate office
  • Follows adopted policies and procedures
  • Maintains confidentiality regarding business matters
  • Performs other duties as required or assigned


<div>Talent is the essence of meeting our client’s objectives, goals and challenges.  If this sounds like a fit for you, we’d love to have that first discussion of you joining our team.</div> <div> </div> <div>Minimum Qualifications:</div> <ul> <li>Minimum 5 years of progressively responsible experience performing routine office clerical functions</li> <li>High school diploma or equivalent.  College degree preferred</li> <li>Proficiency with Microsoft Office software</li> <li>Excellent communication skills and ability to work within a team environment</li> <li>Ability to communicate effectively, both orally and in writing</li> <li>Ability to interact effectively with the public</li> </ul> <div> </div> <div> </div> <div><strong>About WSP USA </strong></div> <div><strong> </strong></div> <div>WSP USA (formerly WSP | Parsons Brinckerhoff) is the U.S. operating company of one of the world's leading engineering and professional services firms—WSP. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the transportation, buildings, energy, water and environment sectors. With nearly 7,000 people in 100 offices across the U.S., we partner with our clients to help communities prosper. <a href="http://www.wsp.com/usa">www.wsp.com/usa</a></div> <div> </div> <div>WSP USA is an Equal Opportunity Employer - Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin and Veterans and Disability.</div> <div> </div> <div>The selected candidate must have the ability to work in the United States immediately.</div> <div> </div>


Posted: 2019-08-28 Expires: 2019-11-05

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Senior Administrative Assistant

San Jose, CA 95113

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