1+ months

Site Administrative Assistant

Milledgeville , Georgia 31061
  • Job Type
  • Job Status
    Full Time

Division/Department: Construction
Reports to: Project Manager/Superintendent
Job Code: Clerical
Job Classification: Hourly
Updated 1-1-2022
Brad Cole Construction Co., Inc. is an Equal Opportunity Employer. M/F/D/V.

This position is responsible for performing a variety of specialized administrative and office
support functions pertaining to Site Operations. Interacts with both field and office employees
and performs related duties as assigned.
Position may involve performing other duties as required, which may not be mentioned below.
Specific functions may change from time to time.
“*” Denotes essential function
• *Assists site management personnel with administrative duties including, but not
limited to, reporting, data entry, project scheduling and administration, presentation
materials, correspondence, managing project specific A/P A/R, and employee
• *Assists with requesting and updating employee site access including security badges
and access cards.
• *Manages shipping and postal accounts, sorts and distributes all incoming mail and
parcels. Maintains office mailing and shipping supplies.
• *Updates and maintains weekly safety program reporting.
• *Organizing plans and specifications, scanning, and submitting documents, this
includes the secure handling of confidential information.
• *Provides excellent customer service to Brad Cole Construction employees, customers,
vendors, and site visitors.
• *Maintains office supplies by checking stock inventory level; placing and expediting
orders for supplies; verifying receipt ofsupplies.
• *Records minutes at meetings, updates and distributes meeting minutes as directed.
• *Completes operational requirements by prioritizing when assigned multiple tasks or
administrative projects.
2 | P a g e
• *Maintains professional and technical knowledge by attending educational workshops;
reviewing professional publications; establishing personal networks; participating in
professional societies.
• *Contributes to team effort by accomplishing related results as needed.
• Perform other duties as assigned by immediate supervisor or upper management.
• Reviews weekly interim and monthly project specific cost coding data for accuracy.
• Assists HR with new hire on boarding at project site location.
• Project specific employee liaison as needed to ensure HR policies, procedures, updates,
or events are communicated to all project specific personnel in a timely and efficient
• Assist with travel arrangements as needed for traveling management staff.
• Oversees a neat and clean project office complex.
• Schedules office meetings and coordinates jobsite events.
• Maintains office mailing and shipping supplies.

• This position requires working in the internal environment.

• Ability to work as a team member.
• Display professional appearance, warm demeanor, and positive attitude.
• Be a motivated self-starter.
• Work independently and to be accurate, efficient, and organized.
• Manage multiple taskssimultaneously.
• Work under pressure with time constraints in a changing environment.
• Listen to and understand information presented through spoken words and sentences,
as well as communicates information and ideas through effective speaking andwriting.
• Use electronic equipment such as computer, laptop, cell phone for communication.
• Sit, walk and/or stand for 8+ hours a day as the position is primarily located in an office
• Lift, bend, stoop, reach, and balance occasionally.
• Concentrate and focus on task at hand for extended periods oftime.


• Minimum of high school diploma; some college preferred.
• 1-2 years previous administrative experience.
• Ability to effectively communicate both orally and in written form.
• Excellent organizational and customer service skills.
• Experience in Microsoft Office products, specifically Word, Excel, and Outlook required.
• Willingness to take on additional tasks as assigned.
• Excellent communication and organizational skills.


Posted: 2023-02-24 Expires: 2024-02-24

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Site Administrative Assistant

Brad Cole Construction
Milledgeville , Georgia 31061

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