17 days old

Site Administrative Assistant

Montgomery , Alabama 36116
  • Job Type
    Employee
  • Job Status
    Full Time

SITE ADMINISTRATIVE ASSISTANT

JOB DESCRIPTION

Division/Department: Construction Reports to: Project Manager/Superintendent

Job Code: Clerical

Job Classification: Hourly

Updated 1-1-2022

Brad Cole Construction Co., Inc. is an Equal Opportunity Employer. M/F/D/V.

 

POSITION SUMMARY

This position is responsible for performing a variety of specialized administrative and office support functions pertaining to Site Operations. Interacts with both field and office employees and performs related duties as assigned.

RESPONSIBILITIES & GENERAL JOB DUTIES

Position may involve performing other duties as required, which may not be mentioned below. Specific functions may change from time to time. “*” Denotes essential function

• *Assists site management personnel with administrative duties including, but not limited to, reporting, data entry, project scheduling and administration, presentation materials, correspondence, managing project specific A/P A/R, and employee timekeeping.

• *Assists with requesting and updating employee site access including security badges and access cards.

• *Manages shipping and postal accounts, sorts and distributes all incoming mail and parcels. Maintains office mailing and shipping supplies.

• *Updates and maintains weekly safety program reporting.

• *Organizing plans and specifications, scanning, and submitting documents, this includes the secure handling of confidential information.

• *Provides excellent customer service to Brad Cole Construction employees, customers, vendors, and site visitors.

• *Maintains office supplies by checking stock inventory level; placing and expediting orders for supplies; verifying receipt ofsupplies.

• *Records minutes at meetings, updates and distributes meeting minutes as directed.

• *Completes operational requirements by prioritizing when assigned multiple tasks or administrative projects.

• *Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

• *Contributes to team effort by accomplishing related results as needed.

• Perform other duties as assigned by immediate supervisor or upper management.

• Reviews weekly interim and monthly project specific cost coding data for accuracy.

• Assists HR with new hire on boarding at project site location.

• Project specific employee liaison as needed to ensure HR policies, procedures, updates, or events are communicated to all project specific personnel in a timely and efficient manner.

• Assist with travel arrangements as needed for traveling management staff.

• Oversees a neat and clean project office complex.

• Schedules office meetings and coordinates jobsite events.

• Maintains office mailing and shipping supplies.

 

WORKING ENVIRONMENT AND CONDITIONS

• This position requires working in the internal environment.

 

PHYSICAL / MENTAL REQUIREMENTS

• Ability to work as a team member.

• Display professional appearance, warm demeanor, and positive attitude.

• Be a motivated self-starter.

• Work independently and to be accurate, efficient, and organized.

• Manage multiple taskssimultaneously.

• Work under pressure with time constraints in a changing environment.

• Listen to and understand information presented through spoken words and sentences, as well as communicates information and ideas through effective speaking andwriting.

• Use electronic equipment such as computer, laptop, cell phone for communication.

• Sit, walk and/or stand for 8+ hours a day as the position is primarily located in an office setting.

• Lift, bend, stoop, reach, and balance occasionally.

• Concentrate and focus on task at hand for extended periods oftime.

 

EDUCATION, EXPERIENCE AND TRAINING

• Minimum of high school diploma; some college preferred.

• 1-2 years previous administrative experience.

• Ability to effectively communicate both orally and in written form.

• Excellent organizational and customer service skills.

• Experience in Microsoft Office products, specifically Word, Excel, and Outlook required.

• Willingness to take on additional tasks as assigned.

• Excellent communication and organizational skills.

 

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.  

Categories

Posted: 2023-01-10 Expires: 2024-01-10

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Site Administrative Assistant

Brad Cole Construction
Montgomery , Alabama 36116

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