Position Summary:

The Procurement Coordinator supports the Purchasing Team assisting in the cost-effective procurement of materials, equipment, subcontracts, and temporary facilities required for The Middlesex Corporation construction projects and inventory. This position also periodically solicits subcontractor and supplier proposals during the project bid phase, working closely with the Preconstruction Department.

Responsibilities:

• Comply with (and actively promote) all Safety policies and procedures including reporting all accidents, incidents, and near-misses to ensure adherence to our Number One Core Value – Safety first, in everything we do.

• Develop list of subcontractors and vendors to solicit, manage solicitation process, and assist with comparisons and pre-bid selection process

• Work with subcontractors and vendors to define scope, and perform subcontractor and vendor analysis

• Reviews and processes all agreement information into the purchasing system, generates and distributes subcontracts, vendor agreements, work orders, and purchase orders

• Keeps contracts organized by maintaining the contract management system by establishing, tracking, and updating contracts; meeting deadlines; documenting actions; inputting information; and confirming contract status with Vendors, Subcontractors Purchasing, Operations, Contract Administration and Accounts Payable

• Interact with Vendors and Subcontractors to resolve issues as needed

• Assists in troubleshooting issues with purchase orders and subcontracts initiated by Operations

• Assists in the development of inter and intra department training

• Assist the Preconstruction Department on an as-needed basis to perform plan and specification analysis, takeoff and pricing of road, bridge, marine and other heavy/civil projects

• Perform additional assignments as required by the needs of the corporation, or as otherwise directed

Qualifications:

• 1-5 years Civil Construction experience required
• Field, Estimating and/or Contract Administration/Management experience preferred

• Bachelor’s degree in Civil Engineering or construction-related field

• Excellent computer skills including Microsoft Office 365, Viewpoint and Heavy bid estimating software knowledge

• Experience with computerized takeoff and/or design program

Necessary Attributes:

• Self-motivated and able to accomplish assigned tasks with minimal supervision

• Excellent verbal and written communications skills

• Dedicated and hard working

• Above average organizational skills and attention to detail

• Ability to work independently and as part of a team.

• Possesses strong analytical decision-making skills

• Ability to interface with field management teams

• Ability to balance multiple tasks with changing priorities across the Purchasing and Pre-Construction departments

Please see HR for information on physical demands and work environment of this job

The Middlesex Corporation is an “Equal Opportunity Employer—Minorities, Females, Veterans and Disabled Persons”