Title: Business Coordinator (Part-Time)

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $28.10 - $45.67

Pay Band: 4

Agency: VA Dept of Transportation

Location: Annex Building

Agency Website: www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Transportation (VDOT) is excited to offer and announce an opportunity to serve as a part-time Business Coordinator in the Central Office’s – Transportation and Mobility Division.

• The selected candidate will be an experienced Business Coordinator with a strong knowledge of Microsoft Office Suite.


• The successful candidate will assist the Transportation and Mobility Planning Division with business functions such as Consultant invoice review and processing, expense reimbursement, requisitions, PO’s, generating budget reports, and other duties as assigned.


• This position will be part of a team of professionals that collaborate on many projects geared towards initiatives that support VDOT’s mission and values.


• The ideal candidate will be a self-motivated, positive minded, team player with the ability to work independently.

This position is an Hourly/Wage position. Hourly (wage) employees may not work more than an average of 29 hours a week and cannot exceed 1500 hours during the wage employment year (May 1 – April 30). This position does not include health insurance, retirement or leave.

VDOT employees serve the residents of the Commonwealth and travelling public daily through our mission to plan, deliver, operate and maintain a transportation system that is safe, moves people and goods, enhances the economy, and improves quality of life. VDOT is the third largest state-maintained highway system in the country, maintaining over 58,000 miles of roads, bridges, and tunnels, and employing over 7,700 people through a diverse workforce. Our culture includes teamwork, transparency, nimble learning, creativity and collaboration that values differences.

Minimum Qualifications

• Experience with consultant invoice processing
• Experience with Cardinal Expense Reimbursements, POs, Requisitions
• Knowledge of accounting practices and procedures to include GAAP.
• Knowledge of budgeting principles and practices.
• Knowledge of business principles and procedures.
• Ability to read, interpret and apply state laws, policies, procedures.
• Skill in collecting and analyzing data and preparing reports or presentations.
• Ability to prepare and analyze financial information and prepare accurate status reports.
• Knowledge of procurement practices and procedures.
• Ability to communicate effectively with internal and external customers.
• Proficiency in financial computer programs, MS Word, Excel.
• Ability to solve problems and make decisions.
• Knowledge of records management and retention procedures and schedules.

Additional Considerations

• A combination of training, experience, or education in the business or accounting or related field desired.
• Administrative experience coordinating a variety of business functions for a designated program area.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Additional positions may be filled from this recruitment within 90 days.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

The position you are applying for is an Hourly/Wage position. Hourly (wage) employees may not work more than an average of 29 hours a week and cannot exceed 1500 hours the wage employment year (5/1 - 4/30). This position does not include health insurance, retirement or paid leave benefits.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.

Contact Information

Name: Audrey Phillips

Phone: 804-837-4748

Email: [email protected]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.