Title: Fiscal Technician (Wage) - Loudoun

State Role Title: Admin and Office Spec III (AOS III)

Hiring Range: hourly rate between $21.89 to $35.58

Pay Band: NV 3

Agency: VA Dept of Transportation

Location: Loudoun Residency

Agency Website: https://www.vdot.virginia.gov

Recruitment Type: General Public - G

Job Duties

*** This is a PART-TIME (HOURLY/WAGE) POSITION. It is limited to 1500 hours within a 12-month period and averages 29 hours per week. The work hours are Monday through Friday between the hours of 6am and 3:30pm. This position is not eligible for state benefits. ***

*** We are hiring for an hourly/wage Fiscal Technician at our Loudoun Residency, Business Support Section located at 41 Lawson Road, SE, Leesburg, Virginia 20175. ***

This position will require an employee to be Flexible, Adaptive, Tech Savvy, and Dependable.

We are looking for candidates that want a long-term fit with the agency that want to assist in Keeping Virginia Moving!

Position specific responsibilities and duties will include, but are not limited to:
- Maintaining, calculating, researching, validating, and performing data input into a financial management system for a variety of transactions. Transactions may include time and attendance, accounts payable, procurement, SPCC credit card direct charges, travel expenses, accounts receivable, inventory, and other related fiscal service transactions.
- Interpreting basic policy and procedures.
- Reviewing all transactions for completeness, accuracy, proper approvals, and required documentation.
- Interacting with internal and external customers to resolve discrepancies.
- Preparing financial reports, interpreting system-generated reports, and running queries.
- Maintaining, purging, and disposing of files in accordance with guidelines and schedules.
- Entering inventory data in both inventory and financial systems and confirming accuracy and completeness of transactions.
- Performing other duties as assigned to support the Business Support function.

*** This position is designated as essential to emergency operations and may be required to work outside of normal work hours, on weekends and holidays during emergency situations which may include but are not limited to inclement weather, disaster response and emergency operations to ensure the safety of the traveling public. ***

Minimum Qualifications

- Ability to communicate effectively orally and in writing with internal and external customers and to work independently or as a team member.
- Knowledge of basic accounting, math, and business principles and practices sufficient to monitor and analyze data.
- Knowledge of office and program support activities.
- Experience with file management to include purging and disposing of files in accordance with records retention guidelines and schedules.
- Knowledge of policies and procedures related to time and attendance, accounts payable, accounts receivable, procurement, inventory, and travel.
- Experience procuring goods and services including requisition, purchase orders, and Small Purchasing Credit Card.
- Experience in monitoring, analyzing, and reconciling data; as well as, accurately performing date entry in automated financial system to include preparing financial reports and running queries.
- Skill in the use of computers and software applications including MS Office programs and automated financial and inventory systems.
- Ability to report during emergency operations during/after normal work hours including nights, weekends, and holidays.
- Valid driver’s license

Additional Considerations

- A combination of training, experience, or education in Bookkeeping, Accounting, or related field desired.
- Knowledge and experience processing accounts payable and accounts receivable.
- Experience applying GAAP, governmental accounting, internal controls, inventory, and compliance.
- Knowledge and experience with time and leave rules and reporting using Cardinal.
- Knowledge and experience performing account reconciliations and resolving discrepancies.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

*** This is a PART-TIME (HOURLY/WAGE) POSITION. It is limited to 1500 hours within a 12-month period and averages 29 hours per week. The work hours are Monday through Friday between the hours of 6am and 3:30pm. This position is not eligible for state benefits.***

State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and/or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.

RMS/PageUp provides a confirmation of receipt when your application is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application. VDOT is an Equal Opportunity Employer. For more information, please visit “Information for VDOT Employees and Applicants” at: http://www.vdot.virginia.gov/policies/employees/.

We have Shared Values and a Code of Ethics: your success in our organization depends upon modeling these values, therefore please access the following link: https://www.vdot.virginia.gov/about. Click on Mission statement, shared values, and code of ethics to review them and if in agreement, we welcome you to apply.

All candidates selected for an interview may be required to perform a skills demonstration as part of the interview process.

Fingerprint-based background checks, references, work history, and DMV records will be verified prior to employment. Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available. VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.vdot.virginia.gov/policies/employees/.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.dars.virginia.gov/drs/pathways/PWContact.aspx, or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Contact Information

Name: Cheri Kelly

Phone: 703-259-1780

Email: [email protected]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.