Title: Contract Analyst Facilities Supervisor

State Role Title: Prog Admin Specialist II

Hiring Range: $62,588 - $101,706

Pay Band: 5

Agency: VA Dept of Transportation

Location: Salem District Office

Agency Website: https://www.jobs.virginia.gov

Recruitment Type: General Public - G

Job Duties

VDOT is seeking a qualified applicant for the position of Contract Facilities Supervisor in the Salem District. This position is responsible to plan and deliver the local facilities section contract program. Provide contract development and management support for facilities contracts. Maintain compliance with the established Stormwater Pollution Prevention Plan (SWPPP) for the local complex. Validate contract invoices for compliance with contract terms and conditions. Work with fiscal and procurement for payment processing. Verify contract expenditures and funding.
Develop contracts for local and regional structures and facilities. Utilize different contracting approaches to ensure delivery of program objectives in a cost-effective manner. Develop, analyze, interpret, and recommend business processes and procedures to ensure compliance. Collaborate with district and regional management to forecast business needs in program area. Determine the type of procurement contract needed, the scope and specifications and specific terms and conditions of the work. Work with the procurement staff to get the contract to bid, follow through to award and Notice to Proceed, issue any vendor complaints, and identify other needs that may require contracts. Modify contracts and issue change and task orders, as needed.
Responsibilities also include program direction, planning, monitoring, and evaluation, fiscal stewardship, and human resource management of staff. Communicates organizational mission, values, and goals. Keeps employees and other managers informed. This position is responsible for the supervision of the Trades Technicians for the Facilities Department.

Minimum Qualifications

Ability to monitor contract expenditures and validate payments for completed services.
Considerable knowledge of construction, trades, and overall facilities operations.
Valid driver's license.
Skill in writing technical documents, contracts and generating detailed reports.
Skill in use of computers and software applications.
Ability to communicate effectively verbally and in writing with diverse audiences.
Experience in development and administration of complex contracts.
Ability to develop requests for proposals and invitations for bids.
Knowledge of laws, codes, government regulations, permits related to facilities management, construction, and stormwater management.
Knowledge of procurement procedures, general terms, and conditions for professional services contracts

Additional Considerations

Experience with financial programs and data management and reporting.
Tradesman Licensure
Experience in facilities construction, maintenance, and repair, planning project management and compliance.
Experience developing and managing construction and facilities-related contracts.
A combination of training, experience, or education in Business Management, Building Management, Construction Management or related field desired.
Knowledge of Virginia Procurement Act and how it relates to contract management and administration.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that
provides hiring preference to Veterans and Members of the Virginia National Guard in
support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard
Member, we urge you to respond accordingly on your state application.
VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore,
advertised rates of pay may or may not align with the Commonwealth pay bands.
If selected as a finalist, you will undergo:
• Employment reference check and work history verification
• DMV Records Check
• Fingerprint-based criminal history records check
Additionally, required for CDL holders:
• Full Query drug and alcohol history in FMCSA Clearinghouse – Register at: FMCSA Clearinghouse.
• Pre-employment drug and alcohol screening
• Federal DOT pre-employment physical

Safety shoes and other personal protective equipment (PPE) required in performance of job duties.

This position is designated as essential and, as such, all duties associated with this job are required during emergency situations which may include, but are not limited to, inclement weather, disaster response and emergency operations.

Performance of these duties may require work outside of normal business hours including nights, weekends and holidays. VDOT will determine when essential positions are required to report.

Valid Driver’s License and ability to travel independently among assigned work locations is required.

Contact Information

Name: Tabatha Adkins

Phone: 540.750.5525

Email: tabatha.adkins@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.